How To Fix CM_SUB_DATA004 - Specification data has been edited and changed by &1

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_SUB_DATA - Substance Data (Header, ID, Reference, Materials)

• Message number: 004

• Message text: Specification data has been edited and changed by &1

What causes this issue?

Specification data is already being processed by another user.

System Response

Data can only be displayed for one user. The data may not be up-to-date
since it is currently being processed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_SUB_DATA004 - Specification data has been edited and changed by &1 ?

  The SAP error message CM_SUB_DATA004 indicates that specification data has been edited and changed by another user or process. This typically occurs in the context of managing specifications in SAP, particularly in the areas of product data management or quality management.
  Cause:
  
  Concurrent Editing: The most common cause of this error is that multiple users are trying to edit the same specification data simultaneously. When one user saves changes, it can lock the data, preventing others from making changes until the lock is released.
  Background Processes: Sometimes, background jobs or automated processes may also modify the specification data, leading to this error when another user attempts to edit it.
  Data Consistency Issues: If there are inconsistencies in the data or if the system is not properly synchronized, it may trigger this error.
  
  Solution:
  
  Refresh the Data: If you encounter this error, try refreshing the screen or reloading the specification data. This may allow you to see the most recent changes made by other users.
  Check for Locks: Use transaction codes like SM12 to check for locks on the specification data. If you find that another user has locked the data, you may need to wait until they finish their changes.
  Communicate with Team Members: If you are working in a team, communicate with your colleagues to ensure that no one else is editing the same specification at the same time.
  Retry After Some Time: If the data is being edited by another user, you may need to wait and try again later.
  Review Change Logs: If available, review the change logs to understand what changes were made and by whom. This can help in coordinating efforts among team members.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as C202 (for managing specifications) and C223 (for viewing changes).
  User Roles and Authorizations: Ensure that you have the appropriate roles and authorizations to edit the specification data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to SAP documentation for detailed information on managing specifications and handling concurrent editing scenarios.
  
  If the problem persists after trying the above solutions, it may be necessary to contact your SAP support team for further assistance.