How To Fix CM_PHRASE_IMP_EXP004 - Phrase &1 is marked as deleted and therefore cannot be imported

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_PHRASE_IMP_EXP - Import/Export Phrases

• Message number: 004

• Message text: Phrase &1 is marked as deleted and therefore cannot be imported

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The phrase &v1& cannot be imported because it already exists in the
system. However, it is marked as deleted in the system.

How to fix this error?

If possible, start the report RC1PHDEL in order to physically delete the
objects which are marked as deleted. Then restart the phrase import.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_PHRASE_IMP_EXP004 - Phrase &1 is marked as deleted and therefore cannot be imported ?

  The SAP error message CM_PHRASE_IMP_EXP004 indicates that a phrase (a piece of text or a string used in the system) is marked as deleted and cannot be imported into the system. This typically occurs during the import of phrases or text elements, often in the context of translation or text management.
  Cause:
  
  Deleted Status: The phrase you are trying to import has been marked as deleted in the system. This means that it is no longer available for use or import.
  Data Consistency: The system is enforcing data integrity by preventing the import of phrases that are not active or valid.
  Incorrect Import File: The import file may contain references to phrases that have been deleted or are not valid in the current context.
  
  Solution:
  
  Check Phrase Status: Verify the status of the phrase in the system. You can do this by navigating to the relevant transaction (e.g., SE63 for translation) and checking if the phrase is indeed marked as deleted.
  Restore or Recreate the Phrase: If the phrase is needed, you may need to restore it from a backup or recreate it in the system. This can involve creating a new phrase with the same content or attributes.
  Modify Import File: If the phrase is not needed, you can modify the import file to remove references to the deleted phrase. Ensure that the import file only contains valid phrases.
  Consult Documentation: Review SAP documentation or notes related to phrase management and imports to ensure compliance with best practices.
  Check for Dependencies: Sometimes, phrases may have dependencies or relationships with other objects. Ensure that all related objects are also in a valid state.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE63 (Translation), SE11 (Data Dictionary), and SE78 (SAP ArchiveLink) for managing phrases and translations.
  SAP Notes: Check SAP Notes for any known issues or patches related to phrase management and imports.
  User Authorization: Ensure that you have the necessary authorizations to view and modify phrases in the system.
  System Logs: Review system logs for additional context or related error messages that may provide further insight into the issue.
  
  By following these steps, you should be able to resolve the error and successfully manage your phrases in SAP.