How To Fix CM_PHRASE_DATA008 - Phrase item cannot be deleted in status &1

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_PHRASE_DATA - Phrase Data (Phrase Header, Phrase Item, Phrase Ref.)

• Message number: 008

• Message text: Phrase item cannot be deleted in status &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CM_PHRASE_DATA008 - Phrase item cannot be deleted in status &1 ?

  The SAP error message CM_PHRASE_DATA008 indicates that a phrase item cannot be deleted because it is in a specific status (denoted by &1). This error typically occurs in the context of SAP's Classification Management or similar modules where phrases or terms are managed.
  Cause:
  The primary cause of this error is that the phrase item you are trying to delete is in a status that does not allow deletion. Common statuses that might prevent deletion include:
  
  Active: The phrase is currently in use or active in the system.
  Locked: The phrase is locked for editing or deletion due to ongoing processes or user restrictions.
  In Use: The phrase is being referenced by other objects or documents, making it unavailable for deletion.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Status: Identify the current status of the phrase item. You can do this by navigating to the relevant transaction or using the appropriate report to view the status of the phrase.
  
  
  Change the Status: If the phrase is in a status that prevents deletion (like Active or Locked), you may need to change its status. This could involve:
  
  Deactivating the phrase if it is currently active.
  Unlocking the phrase if it is locked.
  Ensuring that it is not being referenced by other objects.
  
  
  
  Remove Dependencies: If the phrase is in use, check for any dependencies or references to it. You may need to remove or update these references before you can delete the phrase.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to delete the phrase. Sometimes, user roles and permissions can restrict actions on certain objects.
  
  
  Consult Documentation: If you are unsure about the status or how to change it, refer to SAP documentation or consult with your SAP administrator for guidance.
  
  
  Use Transaction Codes: Depending on your SAP version, you might use specific transaction codes (like CLOI, CL02, etc.) to manage phrases and their statuses.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing phrases and classifications in SAP.
  User Roles: Review user roles and permissions to ensure you have the right access to perform deletions.
  
  If the issue persists after following these steps, consider reaching out to your SAP support team for further assistance.