How To Fix CM_PHRASE_ALE001 - The phrase &1 is used in other objects

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_PHRASE_ALE - ALE Phrases

• Message number: 001

• Message text: The phrase &1 is used in other objects

What causes this issue?

The phrase &v1& is used in other objects. For example:
As a value assignment
As text in a report
As text on dangerous goods papers
As a dangerous goods attribute
Phrase &v1& may have been combined in the ALE source system and
distributed in the ALE target system. In doing this, the phrase that is
to be replaced may not yet have been replaced in the ALE target system
by the acting phrase in the affected objects (such as value assignments
or dangerous goods fields).
If the affected objects were distributed in your system using ALE, the
required changes to the objects (caused by combining phrases) are also
distributed by ALE. However, in some cases the IDoc for phrase &v1& (the
phrase that is to be replaced) is updated before the corresponding IDocs
for the affected objects in the ALE target system.
A further possible reason that the update failed for this IDoc could be
that the phrase was manually deleted from both the used objects and the
active phrase-catalog in the ALE source system. If the IDocs that delete
the phrase assignment are not yet updated, or the phrase assignment has
not yet been manually deleted, then the IDoc that deletes the phrase
from the active phrase catalog cannot be updated.

System Response

The phrase-IDoc is not updated and the status is changed to status 51
(application document not booked).

How to fix this error?

To ensure that this IDoc can be updated, phrase &v1& may not be used in
any other object. To find out which objects still use phrase &v1&,
execute a where-used list. To do this, start phrase management
(transaction CG12, CG13) and build a hit list using phrase &v1&.
Finally, highlight the phrase and start the where-used list using the
menu option "Extras -> Where-Used List". This will then display all
objects that still use phrase &v1&.
If the affected objects are not distributed in your system landscape
using ALE, you must make sure that phrase &v1& is not used in any other
object. You can do this, for example, by deleting the phrase from the
affected objects and replacing it with another phrase. Then you can
update this IDoc once again (for example, using transaction BD87).
If the affected objects are to be distributed using ALE, you must make
sure that these IDocs are booked into the ALE target system. To
determine the IDocs that change the affected objects (or remove phrase
&v1& from the objects), you can use transaction WE09 to selectively
search for IDocs. The following search criteria are useful:
Set the date/time of creation accordingly
Direction = 2 (inbound)
Current status not equal to 53 (application document booked)
Logical message = message type for affected object (such as with value
assignment message category "SUBMAS")
Port of sender, partner type of sender, partner number of sender
Search "By Value..." = ID of affected object that is displayed in phrase
where-used list (for example, specification ID for message category
"SUBMAS")
You can navigate to the IDoc and display the IDoc data by
double-clicking on the IDoc number in the results list. We recommend
that you update this IDoc so that the IDoc from phrase &v1& can be
booked. You can use transaction BD87 to book the IDoc in.
If the search does not return any results, this could mean that the
affected objects are not distributed in the ALE target system. In this
case, make sure that distribution is activated for the affected objects,
and that the IDocs are booked in the ALE target system.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_PHRASE_ALE001 - The phrase &1 is used in other objects ?

  The SAP error message CM_PHRASE_ALE001 indicates that a phrase (text element) you are trying to delete or modify is currently being used in other objects within the SAP system. This is a common issue when dealing with phrases in the context of SAP's text management, particularly in the areas of ALE (Application Link Enabling) and IDoc processing.
  Cause:
  The error occurs because the phrase you are attempting to change or delete is still referenced by other objects, such as:
  
  Text elements in various applications or modules.
  Custom programs or reports that utilize the phrase.
  Configuration settings that rely on the phrase for functionality.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Dependencies:
  
  Use transaction codes like SE11 (Data Dictionary) or SE80 (Object Navigator) to search for the phrase in question. Look for any references to the phrase in tables, programs, or other objects.
  You can also use the transaction code SE37 to check function modules or SE38 for reports that might be using the phrase.
  
  
  
  Review Usage:
  
  Check the usage of the phrase in the relevant applications or modules. This may involve looking at configuration settings or custom developments that reference the phrase.
  
  
  
  Modify or Delete References:
  
  If you find that the phrase is being used in other objects, you will need to either modify those objects to remove the dependency on the phrase or update the phrase itself if it needs to be changed.
  
  
  
  Consult Documentation:
  
  Review any documentation related to the phrase and its usage in your specific SAP environment. This can provide insights into why the phrase is important and how it is being used.
  
  
  
  Testing:
  
  After making changes, ensure to test the affected areas of the system to confirm that everything is functioning correctly without the phrase or with the modified version.
  
  
  
  Seek Help:
  
  If you are unable to identify the dependencies or if the phrase is critical to the system, consider reaching out to your SAP Basis or development team for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE11, SE80, SE37, and SE38 for navigating and managing objects in SAP.
  Documentation: Always refer to SAP Help Portal or your organization's internal documentation for specific guidelines related to text management and phrases.
  Change Management: Implement a change management process to track changes to phrases and their dependencies to avoid similar issues in the future.
  
  By following these steps, you should be able to resolve the CM_PHRASE_ALE001 error and manage phrases effectively within your SAP system.