How To Fix CM_PHRASE_API001 - The phrase &1 is used in other objects

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_PHRASE_API - API Phrases

• Message number: 001

• Message text: The phrase &1 is used in other objects

What causes this issue?

The phrase v&1v is used in other objects, for example:
As a value assignment
As a text in a report
As a text in dangerous goods documents
As an attribute in dangerous goods

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_PHRASE_API001 - The phrase &1 is used in other objects ?

  The SAP error message CM_PHRASE_API001 indicates that a phrase (or text element) you are trying to delete or modify is currently being used in other objects within the SAP system. This is a common issue when dealing with phrases in the context of SAP's classification system or text management.
  Cause:
  The error occurs because the phrase you are attempting to change or delete is still referenced by other objects, such as:
  
  Classification objects
  Material master records
  Document types
  Other text elements
  
  SAP enforces this restriction to maintain data integrity and ensure that all references to the phrase are valid.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify References: 
  
  Use transaction codes like SE11 (Data Dictionary) or SE16 (Data Browser) to check where the phrase is being used. You can look for the phrase in relevant tables, such as TSPHRASE or TSPHRASE_TEXT.
  You can also use the Where-Used List functionality in the SAP GUI to find all objects that reference the phrase.
  
  
  
  Remove References:
  
  Once you have identified the objects that are using the phrase, you will need to either delete or modify those references. This may involve changing the text in the objects or removing the association with the phrase.
  
  
  
  Delete or Modify the Phrase:
  
  After ensuring that the phrase is no longer referenced by any objects, you can proceed to delete or modify the phrase as needed.
  
  
  
  Check for Custom Code:
  
  If you have custom developments or enhancements, ensure that they are not referencing the phrase. You may need to check custom tables or programs.
  
  
  
  Consult Documentation:
  
  If you are unsure about the implications of deleting or modifying the phrase, consult the SAP documentation or your organization's SAP support team for guidance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SE11: Data Dictionary
  SE16: Data Browser
  CMOD: Project Management for enhancements
  
  
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or updates.
  User Roles: Ensure you have the necessary authorizations to view and modify the objects in question.
  
  By following these steps, you should be able to resolve the CM_PHRASE_API001 error and manage your phrases effectively within the SAP system.