How To Fix CM_PHRASE012 - Phrase &1 could not be replaced in specification &2

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_PHRASE - General Phrases

• Message number: 012

• Message text: Phrase &1 could not be replaced in specification &2

What causes this issue?

When the phrases were merged, phrase <(>&<)>V1<(>&<)> in specification
<(>&<)>V2<(>&<)> could not be replaced since this specification is
currently locked by another user.

System Response

If the phrases are merged in the background:
+,,If parameter value X is specified for environment parameter
SP_PHRASE_COMP_CONT_WHEN_ERROR, the system replaces the phrases that are
not locked in the specification.
+,,If parameter value X is not is specified for environment parameter
SP_PHRASE_COMP_CONT_WHEN_ERROR, the system does not replace any phrases
in the specification.
If the phrases are merged in the foreground, no phrases in the
specification are replaced.

How to fix this error?

Wait until the lock has been removed and then merge the phrases again.
The system then replaces the phrases that were locked.
When you call the phrase merge function again, select the phrase as the
phrase to be replaced.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_PHRASE012 - Phrase &1 could not be replaced in specification &2 ?

  The SAP error message CM_PHRASE012 indicates that a specific phrase (identified by &1) could not be replaced in a specification (identified by &2). This error typically occurs in the context of SAP's Product Lifecycle Management (PLM) or Material Management (MM) modules, particularly when dealing with specifications, documents, or phrases that are part of the material master or product specifications.
  Causes:
  
  Missing Phrase: The phrase that is supposed to be replaced may not exist in the system. This could be due to incorrect configuration or missing entries in the phrase management.
  Incorrect Specification: The specification referenced may not be correctly set up or may not contain the expected phrases.
  Authorization Issues: The user may not have the necessary permissions to access or modify the specified phrase or specification.
  Data Inconsistency: There may be inconsistencies in the data, such as incorrect links between phrases and specifications.
  System Configuration: The system may not be configured correctly to handle the phrases or specifications.
  
  Solutions:
  
  Check Phrase Existence: Verify that the phrase identified by &1 exists in the system. You can do this by navigating to the phrase management area in SAP and checking for the specific phrase.
  Review Specification: Ensure that the specification identified by &2 is correctly set up and that it is supposed to contain the phrase in question.
  Authorization Check: Confirm that the user has the necessary authorizations to access and modify the phrases and specifications.
  Data Consistency Check: Run consistency checks on the data to identify any discrepancies or issues that may be causing the error.
  Configuration Review: Review the configuration settings related to phrase management and specifications to ensure they are set up correctly.
  Consult Documentation: Refer to SAP documentation or help resources for additional guidance on managing phrases and specifications.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like C223 (Manage Specifications) or C201 (Manage Phrases) to investigate the issue further.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify the root cause of the CM_PHRASE012 error and implement a suitable solution.