How To Fix CM_EHSDS_SDS_API041 - Several safety data sheet compliance assessments for the same object.

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_EHSDS_SDS_API - Messages for Safety Data Sheet API

• Message number: 041

• Message text: Several safety data sheet compliance assessments for the same object.

What causes this issue?

You want to import data for safety data sheet compliance assessments.
However, you have several records for the same compliance requirement
version and compliance view.

System Response

The system does not import the data.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Provide only one compliance assessment per compliance requirement
version and compliance view and start the import again.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_EHSDS_SDS_API041 - Several safety data sheet compliance assessments for the same object. ?

  The SAP error message CM_EHSDS_SDS_API041 indicates that there are multiple safety data sheet (SDS) compliance assessments for the same object in the SAP Environment, Health, and Safety (EHS) module. This situation can arise when the system detects that more than one compliance assessment exists for a specific material or object, which can lead to confusion or conflicts in compliance reporting.
  Cause:
  
  
  Duplicate Assessments: The primary cause of this error is the existence of multiple compliance assessments for the same material or object. This can happen due to:
  
  Manual entry errors where the same assessment is created multiple times.
  Data migration issues where duplicate records were imported into the system.
  Different users creating assessments for the same object without knowledge of existing assessments.
  
  
  
  Configuration Issues: Sometimes, the system configuration may allow for multiple assessments to be created without proper checks in place.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Duplicate Assessments:
  
  Use transaction codes like CVD1 (Display Compliance Assessment) or CVD2 (Change Compliance Assessment) to review existing assessments for the object in question.
  Check the database or use reports to identify all compliance assessments linked to the specific material or object.
  
  
  
  Consolidate Assessments:
  
  If duplicates are found, determine which assessment is the most accurate or up-to-date.
  Delete or archive the redundant assessments to ensure that only one compliance assessment exists for the object.
  
  
  
  Review and Update Configuration:
  
  Check the configuration settings in the EHS module to ensure that the system prevents the creation of duplicate assessments in the future.
  Implement validation rules or checks that alert users when they attempt to create a duplicate assessment.
  
  
  
  User Training:
  
  Provide training to users on how to properly create and manage compliance assessments to minimize the risk of duplicates in the future.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review the SAP EHS documentation for best practices on managing safety data sheets and compliance assessments.
  Support: If the issue persists or if you need further assistance, consider reaching out to SAP support for help in diagnosing and resolving the issue.
  
  By following these steps, you should be able to resolve the CM_EHSDS_SDS_API041 error and ensure that your compliance assessments are properly managed within the SAP EHS system.