How To Fix CM_EHHSS_INC_COMMON203 - Absence from &1 overlaps with absence from &2 (person &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_EHHSS_INC_COMMON - Incident Common Messages

• Message number: 203

• Message text: Absence from &1 overlaps with absence from &2 (person &3)

What causes this issue?

You want to enter an absence. However, there is already an absence
entered for the same day(s) for this person in the incident data record.

System Response

You cannot enter a new absence for the same day(s) as the existing
absence.

How to fix this error?

Check that the existing absence is correct in the incident data record
before trying to enter a new absence.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_EHHSS_INC_COMMON203 - Absence from &1 overlaps with absence from &2 (person &3) ?

  The SAP error message CM_EHHSS_INC_COMMON203 indicates that there is a conflict in the absence records for a specific employee. Specifically, it means that the absence period for one absence overlaps with another absence period for the same employee. This can occur in various SAP modules, particularly in Human Capital Management (HCM) or Employee Self-Service (ESS) scenarios.
  Cause:
  
  Overlapping Absences: The primary cause of this error is that the employee has two or more absence records that overlap in their time frames. For example, if an employee is recorded as being absent from January 1 to January 5 and then another absence is recorded from January 3 to January 7, this will trigger the error.
  Data Entry Errors: It may also arise from incorrect data entry, where the absence dates were not entered correctly.
  System Configuration: In some cases, the configuration of the absence types or rules in the system may not allow overlapping absences.
  
  Solution:
  
  Review Absence Records: Check the absence records for the employee in question (person &3). Look for any overlapping dates in the absence records.
  Adjust Dates: If you find overlapping absences, you will need to adjust the dates of one or both absences to ensure they do not overlap. This may involve changing the start or end dates of the absence.
  Delete or Cancel Absences: If one of the absences is not needed, consider deleting or canceling it to resolve the conflict.
  Consult with HR: If you are unsure about which absence to modify or delete, consult with the HR department or the employee to clarify the situation.
  Check Configuration: If this issue occurs frequently, it may be worth reviewing the configuration settings for absence management in SAP to ensure that they align with your organization's policies.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage employee absence records.
  Absence Types: Familiarize yourself with the different absence types configured in your SAP system, as some may have specific rules regarding overlaps.
  Documentation: Refer to SAP documentation or help resources for more detailed information on managing absences and understanding the implications of overlapping records.
  
  By following these steps, you should be able to resolve the error CM_EHHSS_INC_COMMON203 and ensure that the absence records for the employee are accurate and compliant with your organization's policies.