How To Fix CM_EHFND_CHM131 - Revision &1 will be released; revisions &2 will be set to historic

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_EHFND_CHM - Messages for Chemical Agents

• Message number: 131

• Message text: Revision &1 will be released; revisions &2 will be set to historic

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CM_EHFND_CHM131 - Revision &1 will be released; revisions &2 will be set to historic ?

  The SAP error message CM_EHFND_CHM131 indicates that a specific revision of a document or object is being released, while other revisions are being set to a historic status. This typically occurs in the context of change management or document management within SAP, particularly in the Environment, Health, and Safety (EHS) module or similar areas where document revisions are tracked.
  Cause:
  
  Document Revision Management: The error arises when you attempt to release a new revision of a document while there are existing revisions that need to be archived or set to historic status.
  Business Process Compliance: The system enforces a rule that only one revision can be active at a time, ensuring that users are always working with the most current version of a document.
  Configuration Settings: The configuration settings in the SAP system may dictate how revisions are handled, including the transition of older revisions to a historic state.
  
  Solution:
  
  Review Revisions: Check the revisions of the document in question. Ensure that you are aware of which revision is being released and which ones are being set to historic.
  Release Process: Follow the correct process for releasing a document revision. Make sure that all necessary approvals and checks are completed before proceeding with the release.
  Check Configuration: If you believe the behavior is not as expected, review the configuration settings related to document management and revision control in your SAP system. This may involve consulting with your SAP Basis or EHS configuration team.
  Documentation: Ensure that all relevant documentation is updated and that users are informed about the changes in document status.
  User Training: Provide training to users on how to manage document revisions properly to avoid confusion and errors in the future.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that address specific error messages or system behaviors.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document) for managing document revisions.
  Change Management Process: Understand the overall change management process in your organization, including how document revisions are handled and the roles involved in the approval process.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.