How To Fix CM_EHCSM_SPC_API_CMN119 - Check phrase &2 from phrase library &1; critical status

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_EHCSM_SPC_API_CMN - Messages specific for specification access API

• Message number: 119

• Message text: Check phrase &2 from phrase library &1; critical status

What causes this issue?

The selected phrase &v2& from phrase library &v1& has a phrase status
that is defined as critical for at least one language.
If you assign a phrase status that is defined as critical to a phrase,
the phrase can no longer be used for substance value assignments or
assigned to a phrase set.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether you actually want to assign the selected phrase.
If necessary, select a different phrase or change the phrase status of
the phrase in the Customizing activity 'Environment, Health &
Safety / Basic Data and Tools / Phrase Management / Specify Phrase
Status'.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_EHCSM_SPC_API_CMN119 - Check phrase &2 from phrase library &1; critical status ?

  The SAP error message CM_EHCSM_SPC_API_CMN119 indicates that there is a critical status associated with a phrase in the phrase library. This error typically arises in the context of SAP's Environmental, Health, and Safety (EHS) module, particularly when dealing with safety data sheets or similar documentation.
  Cause:
  The error message is triggered when the system encounters a phrase that has been marked with a critical status in the phrase library. This could be due to several reasons:
  
  Missing or Incomplete Data: The phrase may not have all the required information or attributes filled out.
  Incorrect Configuration: The phrase library may not be properly configured, leading to inconsistencies.
  Versioning Issues: There may be a mismatch between the version of the phrase being used and the version expected by the system.
  Data Integrity Issues: There could be issues with the integrity of the data in the phrase library, such as corruption or incorrect entries.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Phrase Library:
  
  Go to the phrase library in your SAP system and locate the phrase indicated by the error message (phrase &2 in library &1).
  Review the details of the phrase to ensure that all required fields are filled out correctly.
  
  
  
  Update or Correct the Phrase:
  
  If you find any missing or incorrect information, update the phrase accordingly.
  Ensure that the phrase is marked with the correct status and that it meets all necessary criteria.
  
  
  
  Review Configuration Settings:
  
  Check the configuration settings for the phrase library to ensure that everything is set up correctly.
  If necessary, consult with your SAP Basis or EHS configuration team to verify that the settings align with best practices.
  
  
  
  Check for Version Conflicts:
  
  Ensure that the version of the phrase being used is compatible with the current configuration of your SAP system.
  If there are multiple versions of the phrase, make sure the correct one is being referenced.
  
  
  
  Data Integrity Check:
  
  Run data integrity checks on the phrase library to identify any potential issues.
  If corruption is suspected, you may need to restore from a backup or correct the data manually.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support notes related to the EHS module and phrase library for additional guidance.
  
  
  
  Contact SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  EHS Documentation: Review the SAP EHS documentation for best practices in managing the phrase library and handling phrases.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By following these steps, you should be able to identify and resolve the cause of the error message CM_EHCSM_SPC_API_CMN119 in your SAP system.