How To Fix CM_ARCHIV221 - Document &1 was not set to status &2

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_ARCHIV - Archiving Data

• Message number: 221

• Message text: Document &1 was not set to status &2

What causes this issue?

The document &v1& cannot be set to the document status &v2&.

System Response

INCLUDE EHS_NA_STOP OBJECT DOKU ID TX

How to fix this error?

Start the program for the report shipping order &v3& again to set the
status.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_ARCHIV221 - Document &1 was not set to status &2 ?

  The SAP error message CM_ARCHIV221 indicates that a document (identified by &1) could not be set to the specified status (&2). This error typically occurs in the context of document management and archiving processes within SAP.
  Causes:
  
  Document Status Restrictions: The document may already be in a status that does not allow it to be changed to the requested status. For example, if the document is already archived or deleted, it cannot be set to a new status.
  Authorization Issues: The user may not have the necessary authorizations to change the status of the document.
  Document Locking: The document might be locked by another user or process, preventing any changes to its status.
  Configuration Issues: There may be configuration settings in the document management system that restrict status changes under certain conditions.
  Technical Errors: There could be underlying technical issues, such as database inconsistencies or system errors.
  
  Solutions:
  
  Check Document Status: Verify the current status of the document. If it is already in a terminal status (like archived), you may need to take different actions.
  Review Authorizations: Ensure that the user attempting to change the status has the appropriate authorizations. This can be checked in the user roles and profiles.
  Unlock Document: If the document is locked, identify the user or process that has locked it and resolve the locking issue.
  Consult Configuration: Review the configuration settings related to document status changes in the SAP system. This may involve checking the document type settings or status management configurations.
  Check for Technical Issues: If the problem persists, consult with your SAP Basis team to check for any underlying technical issues or database inconsistencies.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the CM_ARCHIV221 error. SAP frequently updates its knowledge base with solutions for common errors.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OAC0 (Archive Administration) or SARA (Archive Administration) for managing document archiving and status changes.
  Documentation: Review SAP documentation on document management and archiving processes for best practices and troubleshooting steps.
  
  If the issue continues after trying the above solutions, it may be beneficial to engage with SAP support for further assistance.