How To Fix CKMLGRIR023 - Purchase order items &1 &2 not balanced. Material price will be negative

CKMLGRIR023 - Overview

• Message type: E = Error

• Message class: CKMLGRIR - GR/IR Account Maintenance

• Message number: 023

• Message text: Purchase order items &1 &2 not balanced. Material price will be negative

What causes this issue?

When trying to clear the named items, the system has determined that
the material price or statistical moving average price for the affected
materials would be negative in either the current period, the previous
period or a period in the previous year.

System Response

The GR/IR clearing account will not be cleared for these items.

How to fix this error?

These items may clear if you perform account maintenance for just these
items and do not try to clear other purchase order items for the
material at the same time. If this does not resolve the problem please
contact SAP.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CKMLGRIR023 - Purchase order items &1 &2 not balanced. Material price will be negative ?

  The SAP error message CKMLGRIR023 indicates that there is an imbalance in the purchase order items, specifically related to the Goods Receipt (GR) and Invoice Receipt (IR) process. This error typically arises when the system detects that the total value of the goods received does not match the total value of the invoices received for those goods, leading to a situation where the material price could potentially become negative.
  Causes:
  
  
  Mismatch in GR and IR: The most common cause is a discrepancy between the quantities or values recorded in the Goods Receipt and the corresponding Invoice Receipt. This can happen if:
  
  The quantity received is different from the quantity invoiced.
  The price per unit in the invoice differs from the price per unit in the purchase order.
  There are additional costs (like freight or taxes) that are not accounted for in the GR.
  
  
  
  Incorrect Purchase Order Data: Errors in the purchase order itself, such as incorrect