How To Fix CKMLGRIR025 - &3 Purchase order history already inconsistent --> Quantity &1 Value &2

SAP Error Message - Details

• Message type: E = Error

• Message class: CKMLGRIR - GR/IR Account Maintenance

• Message number: 025

• Message text: &3 Purchase order history already inconsistent --> Quantity &1 Value &2

What causes this issue?

The purchase order history contains differences between the goods
receipts and invoice receipts/Account maintenance for the order item in
fields <ZH>Difference Quantity</> (= &V1&) and <ZH>Difference value</>
(= &v2&).
The purchase order history for this item is inconsistent

System Response

This purchase order item will not be processed.

How to fix this error?

Inform your System administrators.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CKMLGRIR025 - &3 Purchase order history already inconsistent --> Quantity &1 Value &2 ?

  The SAP error message CKMLGRIR025 indicates that there is an inconsistency in the purchase order history related to the Goods Receipt/Invoice Receipt (GR/IR) account. Specifically, it points out that the quantity and value of the purchase order history do not match the expected values in the system.
  Cause:
  The inconsistency can arise from several scenarios, including but not limited to:
  
  Manual Adjustments: Manual postings or adjustments made to the GR/IR account that do not correspond to the original purchase order entries.
  Incorrect Goods Receipt or Invoice Receipt: Errors during the posting of goods receipts or invoice receipts, such as entering incorrect quantities or amounts.
  Changes in Purchase Order: Modifications to the purchase order after the goods receipt or invoice receipt has been posted, which can lead to discrepancies.
  Data Migration Issues: If data was migrated from another system, inconsistencies may arise if the data was not accurately transferred.
  Cancellation of Transactions: If a transaction was canceled but the corresponding entries were not properly adjusted, it can lead to inconsistencies.
  
  Solution:
  To resolve the CKMLGRIR025 error, you can follow these steps:
  
  
  Analyze the Inconsistency:
  
  Use transaction codes like MB51 (Material Document List) or MB5T (Stock in Transit) to review the relevant documents and identify where the discrepancies lie.
  Check the purchase order history using transaction ME23N to see the details of the purchase order and its associated goods receipts and invoices.
  
  
  
  Correct the Entries:
  
  If you find incorrect postings, you may need to reverse or adjust the entries. This can be done using transaction codes like MR8M (Cancel Invoice Document) or MIGO (Goods Movement) for goods receipts.
  Ensure that any manual adjustments to the GR/IR account are properly documented and justified.
  
  
  
  Reconcile the GR/IR Account:
  
  Perform a reconciliation of the GR/IR account to ensure that all entries are accounted for and that there are no outstanding discrepancies.
  Use transaction F.13 (Automatic Clearing) to help clear any open items in the GR/IR account.
  
  
  
  Consult with Technical Support:
  
  If the issue persists, it may be necessary to consult with your SAP support team or technical consultants to investigate further and apply any necessary corrections at the system level.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N, MIGO, MR8M, MB51, and F.13 for managing purchase orders, goods movements, and invoice processing.
  Documentation: Review SAP documentation and notes related to GR/IR account management and error handling for additional insights and best practices.
  User Roles: Ensure that users involved in the process have the appropriate roles and authorizations to make necessary adjustments.
  
  By following these steps, you should be able to identify and resolve the inconsistency causing the CKMLGRIR025 error in SAP.