How To Fix CKMLGRIR006 - Reversal quantity greater than quantity invoiced to date (purchase &1 &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: CKMLGRIR - GR/IR Account Maintenance

• Message number: 006

• Message text: Reversal quantity greater than quantity invoiced to date (purchase &1 &2)

What causes this issue?

For item &V2& of order &V1& the reversal quantity is greater than the
quantity previously calculated. This may be due to the following
reasons:
According to the account maintenance document that you want to reverse,
a credit has been posted.
According to the account maintenance document that you want to reverse,
an invoice has been reversed.
By reversing the account maintenance document the calculated quantity
for this transaction would be negative. As this is not supported by the
system, processing the document is terminated.

How to fix this error?

The following is an example description of a transaction that could lead
to the situation outlined above.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Trans.,,,,,,Quant.,,,,,,Calc. Quant.
Goods Receipt,,,,,,20 units
Invoice,,,,,,10 units,,,,,,10
Account maintenance,,,,,,10 units,,,,,,20
Credit,,,,,,15 units,,,,,,5
Reversing the account maintenance document would lead to a calculated
quantity of -5.
To be able to carry out the reversal in this instance, you first have to
reverse the credit of 15 units. This results in a calculated quantity of
20, and makes possible the reversal of the account maintenance document.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CKMLGRIR006 - Reversal quantity greater than quantity invoiced to date (purchase &1 &2) ?

  The SAP error message CKMLGRIR006 indicates that there is an attempt to reverse a quantity in a Goods Receipt (GR) that exceeds the quantity that has been invoiced to date for a specific purchase order item. This error typically occurs in the context of the Material Ledger and is related to the Goods Receipt/Invoice Receipt (GR/IR) process.
  Cause:
  
  
  Quantity Mismatch: The reversal quantity specified in the transaction is greater than the quantity that has been invoiced. This can happen if:
  
  The user is trying to reverse more items than what has been invoiced.
  There are discrepancies between the GR and the invoice quantities.
  The invoice has been posted for a quantity that is less than the GR quantity.
  
  
  
  Incorrect Data Entry: The user may have mistakenly entered an incorrect quantity for reversal.
  
  
  System Configuration Issues: There may be issues with the configuration of the Material Ledger or the GR/IR account.
  
  
  Solution:
  
  
  Check Invoiced Quantity: Verify the invoiced quantity for the specific purchase order item. You can do this by checking the purchase order history or the invoice document.
  
  
  Adjust Reversal Quantity: If the invoiced quantity is less than the GR quantity, adjust the reversal quantity to match the invoiced quantity or less.
  
  
  Review GR/IR Account: Ensure that the GR/IR account is correctly configured and that there are no discrepancies in the postings.
  
  
  Consult with Finance: If there are discrepancies between the GR and the invoice, consult with the finance team to resolve any issues related to invoice postings.
  
  
  Use Transaction Codes: Use transaction codes like ME23N (Display Purchase Order) or MIGO (Goods Movement) to review the relevant documents and quantities.
  
  
  Check for Open Items: Ensure that there are no open items in the GR/IR account that could be causing the issue.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MIGO (for goods movements), MIRO (for invoice verification), and ME23N (for displaying purchase orders).
  Material Ledger: Understand how the Material Ledger works in your SAP system, as it plays a crucial role in inventory valuation and accounting.
  Documentation: Refer to SAP documentation or help files for detailed information on handling GR/IR processes and error messages.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult SAP Notes for specific patches or updates related to this error message.