How To Fix CHANGE_RETENTION020 - You are not authorized to display data

SAP Error Message - Details

• Message type: E = Error

• Message class: CHANGE_RETENTION - Change Expiration Date of Archiving Sessions

• Message number: 020

• Message text: You are not authorized to display data

What causes this issue?

You are not authorized to display the data.

System Response

Processing is terminated.

How to fix this error?

Contact your system administrator to request the required authorization.

Procedure for System Administrators

Your user must be assigned to authorization object S_ARCHIVE with the
activity 03 (Display).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CHANGE_RETENTION020 - You are not authorized to display data ?

  The SAP error message "CHANGE_RETENTION020: You are not authorized to display data" typically indicates that the user does not have the necessary authorizations to access or display the data they are trying to view. This can occur in various SAP modules, particularly in areas related to data retention management or data archiving.
  Cause:
  
  Authorization Issues: The user’s role or profile does not include the necessary authorizations to access the specific data or transaction.
  Missing Authorization Objects: The required authorization objects for the transaction or data access are not assigned to the user.
  Data Protection Policies: There may be specific data protection policies in place that restrict access to certain data sets based on user roles.
  
  Solution:
  
  Check User Roles: Verify the roles assigned to the user in the SAP system. Ensure that the user has the appropriate roles that include access to the required data.
  Review Authorization Objects: Identify the specific authorization objects related to the transaction or data access. Common authorization objects include:
  
  S_DATASET: For file access.
  S_TABU_DIS: For table display access.
  S_USER_AUTH: For user authorization checks.
  
  
  Request Additional Authorizations: If the user lacks the necessary authorizations, they should request additional access from their SAP security administrator or the person responsible for managing user roles.
  Use Transaction SU53: After encountering the error, the user can execute transaction SU53 to display the last authorization check. This can help identify which specific authorization is missing.
  Consult with Security Team: If the issue persists, it may be necessary to consult with the SAP security team to review the user’s authorizations and make any necessary adjustments.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to the error message.
  Documentation: Review SAP documentation regarding user authorizations and roles to understand how to manage and assign them effectively.
  Training: Consider training for users on how to manage their authorizations and understand the implications of data access restrictions.
  
  By following these steps, you should be able to resolve the "CHANGE_RETENTION020" error and gain the necessary access to the data in question.