How To Fix CGPL_VERSIONS020 - Version &1 can only be deleted after it has been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: CGPL_VERSIONS - Project Planning - Messages for Versions

• Message number: 020

• Message text: Version &1 can only be deleted after it has been archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CGPL_VERSIONS020 - Version &1 can only be deleted after it has been archived ?

  The SAP error message CGPL_VERSIONS020 indicates that a specific version (denoted by &1) cannot be deleted because it has not been archived yet. This message typically arises in the context of managing versions in SAP, particularly in the area of configuration management or project management.
  Cause:
  The error occurs because SAP enforces a rule that versions must be archived before they can be deleted. This is a safeguard to ensure that important historical data is not lost without proper archiving, which allows for data recovery if needed.
  Solution:
  To resolve this error, you need to follow these steps:
  
  
  Archive the Version:
  
  Navigate to the appropriate transaction or program that allows you to archive the version. This is often done through transaction codes related to version management, such as CG3Z or CG3Y, depending on your specific SAP setup.
  Select the version you wish to archive and execute the archiving process.
  
  
  
  Delete the Archived Version:
  
  Once the version has been successfully archived, you can then proceed to delete it using the appropriate transaction or program.
  
  
  
  Check for Dependencies:
  
  Before archiving or deleting, ensure that there are no dependencies or references to the version in other parts of the system that might prevent archiving or deletion.
  
  
  
  Consult Documentation:
  
  If you are unsure about the archiving process, refer to the SAP documentation or consult with your SAP Basis or functional team for guidance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for version management, such as CG02 (Change Version), CG03 (Display Version), and CG1D (Delete Version).
  Archiving Objects: Understand the archiving objects related to your specific SAP module, as they define how data is archived and deleted.
  Authorization: Ensure you have the necessary authorizations to perform archiving and deletion actions in SAP.
  Backup: Always consider backing up important data before performing deletion operations to prevent accidental data loss.
  
  By following these steps, you should be able to resolve the error and manage your versions effectively in SAP.