How To Fix CBRC_REGCHECK257 - Entry of an only representative required

SAP Error Message - Details

• Message type: E = Error

• Message class: CBRC_REGCHECK - Messages for Substance-Related Regulation Check

• Message number: 257

• Message text: Entry of an only representative required

What causes this issue?

You have not specified an only representative. Entering an internal or
an external only representative is required.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter an internal or an external only representative. Just one only
representative can be specified. Use the input help for the
corresponding field if necessary.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CBRC_REGCHECK257 - Entry of an only representative required ?

  The SAP error message CBRC_REGCHECK257, which states "Entry of an only representative required," typically occurs in the context of business partner management, particularly when dealing with the registration of business partners in the SAP system. This error indicates that the system requires an entry for an "only representative" for a specific business partner, which is often necessary for compliance with legal or regulatory requirements.
  Cause:
  
  Missing Only Representative Information: The business partner being processed does not have the required "only representative" information filled in. This is often a mandatory field in certain business scenarios, especially in regulated industries.
  Configuration Issues: There may be configuration settings in the SAP system that require the entry of an only representative for specific types of business partners.
  Data Entry Errors: There could be a data entry error where the information was not correctly inputted or saved.
  
  Solution:
  
  
  Check Business Partner Data: Navigate to the business partner record in the SAP system and ensure that the "only representative" field is filled out correctly. This may involve:
  
  Going to the transaction code for business partner maintenance (e.g., BP).
  Searching for the relevant business partner.
  Editing the record to include the necessary information in the "only representative" section.
  
  
  
  Review Configuration Settings: If you have the necessary permissions, check the configuration settings related to business partner management to see if the requirement for an only representative is correctly set up. This may involve:
  
  Accessing the customizing settings in the SAP system (SPRO).
  Reviewing the settings under "Logistics" or "Business Partner" sections.
  
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the requirements for business partners in your industry or region.
  
  
  Contact Support: If the issue persists after checking the above, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  Business Partner Roles: Understand the different roles that a business partner can have in SAP, as the "only representative" may be linked to specific roles that need to be assigned.
  Legal Compliance: Be aware of the legal implications of having an only representative, especially in industries that require strict compliance with regulations (e.g., pharmaceuticals, chemicals).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context or solutions.
  
  By following these steps, you should be able to resolve the CBRC_REGCHECK257 error and ensure that your business partner data is complete and compliant.