How To Fix CB511 - Operation or phase status & is not defined in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: CB - PP-PI-PMA: Dialog Messages for Process Management

• Message number: 511

• Message text: Operation or phase status & is not defined in the system

What causes this issue?

With the selected process message, the operation or phase status &V1& is
reported to the destination &V2& (address COCI_CONFIRM_OPERATION).
However, the status &V1& is not created in the system.
The destination &V2& cannot process the message. It cannot create a
corresponding confirmation.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the message has not yet been sent to another destination, correct it
and send it from the message monitor.
If the message has been sent, manually create the confirmation if
necessary.

<DS:TRAN.CORZ>Proceed</>
ENDIF

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CB511 - Operation or phase status & is not defined in the system ?

  The SAP error message CB511, which states "Operation or phase status & is not defined in the system," typically occurs in the context of production planning or process management within SAP. This error indicates that the system is trying to reference an operation or phase status that has not been defined in the configuration.
  Cause:
  
  Missing Status Definition: The specific operation or phase status that the system is trying to use has not been defined in the system.
  Incorrect Configuration: There may be a configuration issue where the status is expected but not set up correctly in the system.
  Data Inconsistency: There could be inconsistencies in the data, such as missing entries in the relevant tables that define operation or phase statuses.
  
  Solution:
  
  
  Check Status Definitions:
  
  Go to the configuration settings in SAP (usually through transaction codes like SPRO).
  Navigate to the relevant area for defining operation or phase statuses (e.g., Production Planning or Process Management).
  Ensure that the status in question is defined and active.
  
  
  
  Define Missing Status:
  
  If the status is indeed missing, you will need to create it. This typically involves specifying the status type, description, and any other relevant parameters.
  
  
  
  Review Customizations:
  
  If your organization has custom developments or enhancements, check if any custom code is affecting the status definitions.
  
  
  
  Check for Transport Issues:
  
  If the issue arose after a transport, ensure that all necessary objects were transported correctly and that no dependencies were missed.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific module you are working with to see if there are any known issues or additional configuration steps required.
  
  
  
  Testing:
  
  After making changes, test the process again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SPRO (Customizing)
  CO02 (Change Production Order)
  COHV (Mass Processing of Production Orders)
  
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  
  
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to view and modify operation or phase statuses.
  
  
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  By following these steps, you should be able to identify the cause of the CB511 error and implement a solution to resolve it.