How To Fix CATSXT120 - Action not possible - the trip must have the "To be Settled" status

SAP Error Message - Details

• Message type: E = Error

• Message class: CATSXT - Time Sheet

• Message number: 120

• Message text: Action not possible - the trip must have the "To be Settled" status

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CATSXT120 - Action not possible - the trip must have the "To be Settled" status ?

  The SAP error message CATSXT120, which states "Action not possible - the trip must have the 'To be Settled' status," typically occurs in the context of the SAP Travel Management module when you are trying to perform an action on a travel expense report or trip that is not in the correct status for that action.
  Cause:
  This error usually arises when you attempt to perform an action (such as editing, deleting, or settling a trip) on a travel expense report that is not in the "To be Settled" status. The status of a trip can change based on various actions taken, such as approval, rejection, or completion of the settlement process. If the trip is in a different status (e.g., "Completed," "Approved," or "Rejected"), the system will prevent you from performing certain actions.
  Solution:
  To resolve this error, you should:
  
  
  Check the Status of the Trip:
  
  Navigate to the travel expense report or trip in question and check its current status. You can do this by accessing the relevant transaction in SAP (e.g., using the transaction code CATS or PR05).
  
  
  
  Change the Status:
  
  If the trip is not in the "To be Settled" status, you may need to take appropriate actions to change its status. This could involve:
  
  Reverting the trip to a previous status if possible.
  Completing any required approvals or processes that would allow the trip to be set to "To be Settled."
  
  
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unsure how to change the status or if you believe the status is incorrect, consult with your SAP administrator or support team. They can provide guidance on the specific workflows and processes in your organization.
  
  
  
  Review Documentation:
  
  Check any internal documentation or user manuals related to your organization's travel management processes. There may be specific steps or guidelines to follow when handling travel expense reports.
  
  
  
  Related Information:
  
  SAP Transaction Codes:
  
  CATS - Cross-Application Time Sheet
  PR05 - Travel Expenses
  CATS_DA - CATS Data Entry
  
  
  SAP Notes and Documentation:
  
  You can search for SAP Notes related to CATS and Travel Management for any known issues or additional guidance.
  
  
  User Roles and Authorizations:
  
  Ensure that you have the necessary authorizations to perform actions on travel expense reports. Sometimes, restrictions may be due to user role limitations.
  
  
  
  By following these steps, you should be able to address the CATSXT120 error and proceed with the necessary actions on your travel expense report.