How To Fix CABA_EXTERN_HR009 - Personnel number &1 does not exist in the HR system

SAP Error Message - Details

• Message type: E = Error

• Message class: CABA_EXTERN_HR - CATS II Messsage Class for HR Additional Data

• Message number: 009

• Message text: Personnel number &1 does not exist in the HR system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CABA_EXTERN_HR009 - Personnel number &1 does not exist in the HR system ?

  The SAP error message CABA_EXTERN_HR009 indicates that the personnel number specified (represented by &1) does not exist in the HR system. This error typically arises in scenarios where there is an attempt to access or process data related to a personnel number that is not recognized by the system.
  Causes:
  
  Incorrect Personnel Number: The personnel number entered may be incorrect or mistyped.
  Personnel Number Not Created: The personnel number may not have been created in the HR system.
  Data Synchronization Issues: If the HR data is being pulled from an external system, there may be synchronization issues or delays in data updates.
  Inactive or Terminated Employee: The personnel number may belong to an employee who has been terminated or whose record has been archived.
  Authorization Issues: The user may not have the necessary authorizations to view the personnel number in question.
  
  Solutions:
  
  Verify Personnel Number: Double-check the personnel number for any typographical errors. Ensure that the correct number is being used.
  Check HR Master Data: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to verify if the personnel number exists in the system.
  Create Personnel Number: If the personnel number does not exist, it may need to be created in the HR system using the appropriate transaction (e.g., PA40 for personnel actions).
  Check Data Synchronization: If the data is coming from an external system, ensure that the integration is functioning correctly and that the data has been synchronized.
  Review Employee Status: Check if the employee associated with the personnel number is active. If they are inactive or terminated, you may need to handle the record accordingly.
  Authorization Check: Ensure that the user has the necessary authorizations to access the personnel data. This may involve checking user roles and permissions.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 for managing HR data.
  HR Data Management: Understanding how HR data is managed in SAP can help in troubleshooting issues related to personnel numbers.
  Integration with Other Systems: If your SAP system is integrated with other HR systems, ensure that the integration points are functioning correctly and that data is being transferred as expected.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or updates provided by SAP.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further assistance.