How To Fix BS_UPLOAD025 - The credit amount or debit amount of item in row &1 is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: BS_UPLOAD -

• Message number: 025

• Message text: The credit amount or debit amount of item in row &1 is negative

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message BS_UPLOAD025 - The credit amount or debit amount of item in row &1 is negative ?

  The SAP error message BS_UPLOAD025 indicates that there is an issue with the financial data being uploaded, specifically that the credit or debit amount for a line item in the upload file is negative when it should not be. This error typically occurs during the upload of financial documents, such as journal entries or invoices, where the amounts must adhere to specific rules regarding their signs (positive or negative).
  Cause:
  
  Incorrect Data Entry: The most common cause is that the amounts in the upload file are incorrectly entered as negative when they should be positive (or vice versa).
  File Format Issues: The format of the upload file may not be compatible with the expected format in SAP, leading to misinterpretation of the amounts.
  Business Logic Violations: The business rules defined in the SAP system may require that certain types of transactions only allow positive amounts for credits or debits.
  
  Solution:
  
  Check the Upload File: Review the upload file for the specific row indicated in the error message (row &1). Ensure that the amounts are correctly entered as positive or negative based on the type of transaction.
  Correct the Amounts: If you find that the amounts are incorrectly entered, correct them in the upload file. For example, if a debit amount is supposed to be positive, ensure it is not entered as a negative value.
  Validate Data: Before uploading, validate the data in the file to ensure it meets the requirements of the SAP system. This can include checking for correct formats, required fields, and valid account numbers.
  Test Upload: After making corrections, perform a test upload with a smaller dataset to ensure that the issue is resolved before attempting to upload larger batches.
  Consult Documentation: Refer to SAP documentation or your organization's guidelines for the specific requirements for the upload process to ensure compliance.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like FB50 (for general ledger postings) or F-02 (for financial document entry).
  SAP Notes: Check SAP Notes for any known issues or updates related to the upload process that might provide additional insights or solutions.
  User Roles and Permissions: Ensure that the user performing the upload has the necessary permissions to create or modify financial documents in SAP.
  Error Logs: Review any error logs or messages generated during the upload process for additional context or related errors that may need to be addressed.
  
  By following these steps, you should be able to resolve the BS_UPLOAD025 error and successfully upload your financial data into SAP.