How To Fix BS320 - The change documents for the user statuses currently in use will be lost

SAP Error Message - Details

• Message type: E = Error

• Message class: BS - Status Management

• Message number: 320

• Message text: The change documents for the user statuses currently in use will be lost

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message BS320 - The change documents for the user statuses currently in use will be lost ?

  The SAP error message BS320 indicates that there is a potential loss of change documents for user statuses when you attempt to make changes to a status profile or user status. This typically occurs when you are trying to delete or modify user statuses that are currently in use, which can lead to the loss of historical data related to those statuses.
  Cause:
  
  Active User Statuses: The user statuses you are trying to change or delete are currently assigned to objects (like orders, projects, etc.) in the system.
  Change Document Settings: The system is configured to track changes to user statuses, and modifying or deleting them can result in the loss of this tracking information.
  
  Solution:
  
  Check Usage: Before making changes to user statuses, check if they are currently in use. You can do this by reviewing the objects that are assigned these statuses.
  Remove Assignments: If possible, remove the assignments of the user statuses from the objects before making changes. This can be done by changing the status of the objects to a different status that is not being modified.
  Backup Change Documents: If you need to proceed with the changes, consider backing up the change documents or exporting the relevant data before making modifications.
  Modify Status Profile: If you need to modify the status profile, ensure that you are aware of the implications and that you have a plan to handle any potential data loss.
  Consult Documentation: Refer to SAP documentation or consult with your SAP administrator for best practices regarding user status management.
  
  Related Information:
  
  User Status Management: Understanding how user statuses work in SAP and their implications on business processes is crucial. User statuses are often used in various modules like Project System (PS), Plant Maintenance (PM), and Sales and Distribution (SD).
  Change Document Configuration: Familiarize yourself with how change documents are configured in your SAP system. This can help you understand the impact of changes on historical data.
  SAP Notes: Check for any relevant SAP Notes that might provide additional guidance or solutions related to this error message.
  
  If you continue to face issues or if the situation is complex, it may be beneficial to engage with SAP support or a consultant who specializes in SAP user status management.