How To Fix BS036 - User status & must not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: BS - Status Management

• Message number: 036

• Message text: User status & must not be deleted

What causes this issue?

You tried to delete the user status '&V1&'.
This is a user status with status number and cannot be explicitly
deleted. They are deleted implicitly when another user status with
status number is set.
This ensures that always exactly one status with status number is set.

System Response

The status was not deleted.

How to fix this error?

Check whether another user status should be set with status number.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BS036 - User status & must not be deleted ?

  The SAP error message BS036 indicates that a user status cannot be deleted because it is currently assigned to an object or has been set in a way that prevents its deletion. This typically occurs in the context of status management in SAP, where user statuses are used to control the processing of business objects (like orders, projects, etc.).
  Cause:
  
  Active Assignments: The user status you are trying to delete is still assigned to one or more objects.
  Status Dependencies: The user status may be linked to other statuses or processes that prevent its deletion.
  Configuration Settings: The system configuration may have rules that restrict the deletion of certain statuses.
  
  Solution:
  
  
  Check Assignments: 
  
  Use transaction codes like IW32 (for maintenance orders) or CJ20N (for project management) to check if the user status is assigned to any objects.
  If it is assigned, you will need to remove the status from those objects before attempting to delete it.
  
  
  
  Review Status Configuration:
  
  Go to the configuration settings for user statuses (transaction BS02 for status management) and check if there are any dependencies or restrictions set for the status you are trying to delete.
  If there are dependencies, you may need to adjust them accordingly.
  
  
  
  Use the Correct Transaction:
  
  Ensure you are using the correct transaction for deleting user statuses. For example, use BS02 to manage user statuses.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to user status management for additional insights on how to manage and delete statuses.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP team for assistance.
  
  
  
  Related Information:
  
  User Status Management: User statuses are part of the status management functionality in SAP, which allows organizations to define and control the state of business objects.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BS01 (Create User Status), BS02 (Change User Status), and BS03 (Display User Status).
  Authorization: Ensure that you have the necessary authorizations to delete user statuses, as restrictions may be in place based on user roles.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.