How To Fix BQ236 - Financial budget value & less than commitment budget total

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 236

• Message text: Financial budget value & less than commitment budget total

What causes this issue?

The financial budget value &V1& (original budget + supplement) of one
or several funds center(s)/ commitment item(s) is smaller than the
total of the commitment budget(original budget + supplement).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your entries.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ236 - Financial budget value & less than commitment budget total ?

  The SAP error message BQ236, which states "Financial budget value & less than commitment budget total," typically occurs in the context of budget management within SAP's Controlling (CO) or Financial Accounting (FI) modules. This error indicates that the budget value you are trying to post or commit is less than the total of the commitments already made against that budget. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Budget Exceedance: The primary cause of this error is that the total commitments (e.g., purchase orders, reservations) against a specific budget exceed the available budget amount. This means that the system is enforcing budgetary controls to prevent overspending.
  Incorrect Budget Settings: There may be issues with how the budget is set up, such as incorrect budget amounts or periods.
  Posting Errors: The transaction you are trying to post may not align with the budgetary controls set in the system.
  
  Solution:
  
  
  Review Budget Availability:
  
  Check the budget assigned to the relevant cost center, internal order, or project. Ensure that there is sufficient budget available to cover the commitments.
  Use transaction codes like S_ALR_87013611 (for budget reports) or S_ALR_87013612 (for commitment reports) to analyze the budget and commitments.
  
  
  
  Adjust Budget:
  
  If the budget is insufficient, consider increasing the budget amount if permissible. This can be done through transaction codes like CJ30 (for project budgets) or FMBB (for fund management).
  Ensure that the budget is properly allocated for the relevant period.
  
  
  
  Check Commitments:
  
  Review existing commitments to see if any can be reduced or canceled. This may involve checking purchase orders or reservations that are no longer needed.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about budget adjustments or the implications of changing budget values, consult with your finance or controlling team for guidance.
  
  
  
  System Configuration:
  
  If the error persists, it may be necessary to review the configuration settings related to budget control in SAP. This may involve checking the settings in the controlling area or fund management settings.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  CJ30: Change Project Budget
  FMBB: Change Budget
  S_ALR_87013611: Budget Reports
  S_ALR_87013612: Commitment Reports
  
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to budget management and error BQ236.
  
  
  Documentation: Review SAP documentation on budget management and commitment control for a deeper understanding of how these processes work within your organization.
  
  
  By following these steps, you should be able to resolve the BQ236 error and ensure that your budget management processes are functioning correctly.