How To Fix BQ160 - Overall plan value less than plan value distributed

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 160

• Message text: Overall plan value less than plan value distributed

What causes this issue?

The overall plan value for one or more program item(s) is less than the
distributed plan value.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ160 - Overall plan value less than plan value distributed ?

  The SAP error message BQ160 ("Overall plan value less than plan value distributed") typically occurs in the context of project management or budgeting within SAP, particularly when dealing with planned values and distributions in project systems (PS) or controlling (CO) modules.
  Cause:
  This error indicates that the overall planned value for a project or a specific work breakdown structure (WBS) element is less than the sum of the planned values that have been distributed to its components. This situation can arise due to several reasons:
  
  Incorrect Planning: The overall plan value may have been set incorrectly, or the distributed values may have been entered incorrectly.
  Changes in Planning: If there have been changes to the overall plan value after the distribution of planned values, it can lead to inconsistencies.
  Data Entry Errors: Manual entry errors during the planning phase can lead to discrepancies between the overall plan and the distributed values.
  System Configuration Issues: There may be issues with the configuration of the project system or controlling module that affect how values are calculated and distributed.
  
  Solution:
  To resolve the BQ160 error, you can take the following steps:
  
  
  Review Planning Values:
  
  Check the overall planned value for the project or WBS element.
  Compare it with the sum of the distributed planned values to identify discrepancies.
  
  
  
  Adjust Values:
  
  If the overall plan value is indeed lower than the distributed values, you may need to increase the overall plan value to match or exceed the distributed values.
  Alternatively, if the distributed values are incorrect, adjust them to ensure they do not exceed the overall plan value.
  
  
  
  Recalculate Distributions:
  
  If changes have been made to the overall plan, you may need to redistribute the planned values accordingly.
  Use transaction codes like CJ40 (Project Planning) or CJ30 (Change Project) to make necessary adjustments.
  
  
  
  Check for Configuration Issues:
  
  If the problem persists, consult with your SAP configuration team to ensure that the project system settings are correctly configured.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for additional guidance on handling planning values and distributions.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ40 (Project Planning), CJ30 (Change Project), and CJ88 (Settlement) for managing project planning and budget distribution.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Forums: Engage with SAP community forums or user groups for shared experiences and solutions from other users who may have encountered the same error.
  
  By following these steps, you should be able to identify the cause of the BQ160 error and implement a solution to resolve it.