How To Fix BQ154 - Overall budget less than cumulative budget

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 154

• Message text: Overall budget less than cumulative budget

What causes this issue?

The overall budget for one or more operative elements is less than the
cumulative budget.
The cumulative budget is the total of all the annual budgets.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ154 - Overall budget less than cumulative budget ?

  The SAP error message BQ154 ("Overall budget less than cumulative budget") typically occurs in the context of budget management within SAP, particularly when working with budgetary control in modules like SAP Controlling (CO) or SAP Public Sector Management (PSM). This error indicates that the total budget allocated for a particular cost center, internal order, or project is less than the cumulative expenditures that have already been recorded against that budget.
  Cause:
  
  Budget Exceeded: The most common cause is that the cumulative expenses (actuals, commitments, etc.) have exceeded the overall budget allocated for that cost center or project.
  Incorrect Budget Settings: There may be an error in the budget settings, such as incorrect budget amounts being entered or budget periods not being defined correctly.
  Posting Errors: There could be erroneous postings that have not been accounted for in the budget, leading to discrepancies.
  Budget Release Issues: The budget may not have been released properly, or there may be restrictions on the budget that prevent further expenditures.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the relevant cost center or project. Ensure that the overall budget is sufficient to cover the cumulative expenditures.
  Adjust Budget: If necessary, increase the overall budget to accommodate the cumulative expenditures. This can be done through the budget adjustment process in SAP.
  Analyze Cumulative Expenditures: Review the cumulative expenditures to identify any unexpected costs or errors. This may involve checking for unposted invoices or commitments that have not been accounted for.
  Check Budget Release: Ensure that the budget has been properly released and that there are no restrictions preventing further postings.
  Consult with Finance Team: If you are unsure about the budget settings or need to make adjustments, consult with your finance or controlling team for guidance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like S_ALR_87013558 (Budget/Actual/Commitment Report) to analyze budget status and expenditures.
  Budgeting Process: Familiarize yourself with the budgeting process in your organization, including how budgets are created, released, and monitored.
  SAP Documentation: Refer to SAP Help documentation for detailed information on budget management and error handling.
  User Roles: Ensure that you have the appropriate authorizations to view and modify budget settings in SAP.
  
  By following these steps, you should be able to resolve the BQ154 error and ensure that your budget management processes are functioning correctly.