How To Fix BQ059 - Annual plan value & less than cumulative plan value

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 059

• Message text: Annual plan value & less than cumulative plan value

What causes this issue?

The annual plan value for one or more WBS elements is less than the
cumulative plan value.
The cumulative plan value is derived from the total of the period plan
values.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ059 - Annual plan value & less than cumulative plan value ?

  The SAP error message BQ059, which states "Annual plan value & less than cumulative plan value," typically occurs in the context of budget management and planning within SAP. This error indicates that the annual budget or plan value set for a particular cost center, internal order, or project is less than the cumulative values that have already been posted against that budget. 
  Cause:
  
  Budget Overrun: The cumulative actual costs or commitments have exceeded the annual budgeted amount.
  Incorrect Budget Settings: The annual budget may not have been set correctly or may have been reduced after commitments were made.
  Data Entry Errors: There may be errors in data entry, leading to incorrect cumulative values or budget amounts.
  Timing Issues: If the budget was updated after transactions were posted, it could lead to discrepancies.
  
  Solution:
  
  Review Budget Settings: Check the annual budget settings for the relevant cost center or internal order. Ensure that the budget is set correctly and is sufficient to cover the cumulative values.
  Adjust the Budget: If the cumulative values are valid and necessary, consider increasing the annual budget to accommodate the actual and planned expenditures.
  Analyze Cumulative Values: Review the cumulative actuals and commitments to ensure they are accurate. If there are erroneous postings, correct them.
  Consult with Stakeholders: Engage with the relevant stakeholders (e.g., finance team, project managers) to understand the reasons for the budget overrun and to make informed decisions about budget adjustments.
  Use SAP Reports: Utilize SAP reporting tools to analyze budget vs. actuals, which can help identify where the discrepancies are occurring.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like S_ALR_87013611 (Budget/Actual/Commitment) or S_ALR_87013558 (Cost Centers: Actual/Plan/Variance) to analyze budget data.
  Budget Control Settings: Review the configuration settings for budget control in the SAP system, which can be found in the IMG (Implementation Guide) under the Financial Accounting (FI) or Controlling (CO) modules.
  Documentation: Refer to SAP documentation or help files for detailed explanations of budget management and error messages.
  
  By following these steps, you should be able to resolve the BQ059 error and ensure that your budget management processes are functioning correctly.