How To Fix BQ040 - Overall release less than cumulative release

BQ040 - Overview

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 040

• Message text: Overall release less than cumulative release

What causes this issue?

The overall release of several fund center(s)/commitment item(s) is
smaller than the accumulated release.
The accumulated release comes from the total of annual releases.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ040 - Overall release less than cumulative release ?

  The SAP error message BQ040 ("Overall release less than cumulative release") typically occurs in the context of purchasing documents, such as purchase orders or contracts, when the overall release amount is less than the cumulative release amount. This can happen in scenarios where the system is trying to validate the release strategy for a document, and the total amount that has been released (cumulative release) exceeds the overall amount that is allowed to be released.
  
  Cause:
  
  Release Strategy Configuration: The release strategy may be incorrectly configured, leading to discrepancies between the overall release and cumulative release amounts.
  Manual Changes: Manual adjustments to the purchase order or contract amounts may have been made, resulting in an inconsistency.
  Incomplete Release Process: The release process may not have been completed correctly, leading to an incorrect overall release amount.
  Document Changes: Changes to the document after it has been released can also lead to this error if the overall