How To Fix BQ046 - Overall budget less than overall release

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 046

• Message text: Overall budget less than overall release

What causes this issue?

The overall budget for one or more funds center(s)/commitment item(s)
is less than the overall funds release.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ046 - Overall budget less than overall release ?

  The SAP error message BQ046 ("Overall budget less than overall release") typically occurs in the context of budget management within SAP's Controlling (CO) or Public Sector Management (PSM) modules. This error indicates that the total budget allocated for a particular cost center, internal order, or project is less than the total amount that has been released for spending. 
  Cause:
  
  Budget Allocation: The overall budget for a cost center or project has been set lower than the total amount that has been released for expenditure.
  Incorrect Release Amount: There may have been an error in the amount released, either through manual entry or through a programmatic process.
  Budget Updates: Changes in budget allocations that have not been reflected in the release amounts.
  Multiple Releases: If multiple releases have been made, the cumulative total may exceed the budget.
  
  Solution:
  
  Review Budget Settings: Check the budget settings for the relevant cost center, internal order, or project. Ensure that the overall budget is sufficient to cover the released amounts.
  Adjust Budget: If the budget is indeed lower than the release, you may need to increase the budget allocation. This can typically be done through the budget planning transaction (e.g., using transaction codes like CJ30 for projects or KP06 for cost centers).
  Check Release Amounts: Review the amounts that have been released. If there are errors, you may need to reverse or adjust the releases.
  Consult with Finance Team: If you are unsure about the budget adjustments, consult with your finance or controlling team to ensure compliance with financial policies.
  Use Transaction Codes: Utilize relevant transaction codes to analyze budget and release data:
  
  S_ALR_87013558 for budget reports.
  S_ALR_87013542 for budget vs. actual comparisons.
  
  
  
  Related Information:
  
  Budget Control: SAP provides various tools for budget control, including budget availability checks and reporting tools to monitor budget consumption.
  Configuration Settings: Ensure that the configuration settings for budget management are correctly set up in the system. This includes defining budget types, budget categories, and release strategies.
  Documentation: Refer to SAP documentation or help files for detailed instructions on managing budgets and releases in your specific SAP environment.
  
  By addressing the budget and release discrepancies, you should be able to resolve the BQ046 error and proceed with your financial transactions.