How To Fix BQ038 - Annual release & less than distributed release

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 038

• Message text: Annual release & less than distributed release

What causes this issue?

The annual release for one or more funds center(s)/commitment item(s)
is less than the distributed release.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ038 - Annual release & less than distributed release ?

  The SAP error message BQ038, which states "Annual release & less than distributed release," typically occurs in the context of managing budget releases in SAP, particularly when dealing with budgetary control and funds management.
  Cause:
  This error usually arises when there is a mismatch between the annual budget release and the distributed budget release. Specifically, it indicates that the total amount that has been released for the year (annual release) is less than the amount that has been distributed to various cost centers or projects (distributed release). This can happen due to:
  
  Incorrect Budgeting: The annual budget may not have been set up correctly, or the distribution of the budget across different cost centers/projects may not align with the total annual budget.
  Manual Adjustments: If manual adjustments were made to the budget or releases, it could lead to discrepancies.
  Configuration Issues: There may be issues in the configuration of the budgetary control settings in SAP.
  
  Solution:
  To resolve the BQ038 error, you can take the following steps:
  
  
  Check Budget Releases:
  
  Go to the transaction code FMBB (Budgeting: Change Budget) or FMAVCR01 (Display Budget Availability Control) to review the annual budget release and the distributed budget amounts.
  Ensure that the total annual budget release is equal to or greater than the total distributed budget.
  
  
  
  Adjust Budget:
  
  If the annual release is indeed less than the distributed release, you may need to adjust the annual budget release to match or exceed the distributed amount.
  You can do this by increasing the annual budget release through the appropriate transaction (e.g., FMBB).
  
  
  
  Review Distribution:
  
  Check the distribution of the budget to ensure that it is correctly allocated across the relevant cost centers or projects.
  If necessary, redistribute the budget to align with the annual release.
  
  
  
  Consult Configuration:
  
  If the issue persists, consult with your SAP configuration team to ensure that the budgetary control settings are correctly configured.
  Review the settings in the Funds Management module to ensure they align with your organization's budgeting policies.
  
  
  
  Documentation and Support:
  
  Refer to SAP documentation for further details on budgetary control and funds management.
  If needed, reach out to SAP support or your internal SAP helpdesk for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Change Budget), FMAVCR01 (Display Budget Availability Control), and FMX1 (Create Budget).
  SAP Notes: Check for any SAP Notes related to budgetary control issues that may provide additional insights or patches.
  Training: Consider training sessions on SAP Funds Management for better understanding and management of budgetary controls.
  
  By following these steps, you should be able to identify the cause of the BQ038 error and implement the necessary corrections to resolve it.