How To Fix BQ021 - Total release is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 021

• Message text: Total release is negative

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message BQ021 - Total release is negative ?

  The SAP error message BQ021 "Total release is negative" typically occurs in the context of budget management and controlling within SAP. This error indicates that the total budget release for a particular cost center, internal order, or project is negative, which means that the system has detected that the planned expenditures exceed the available budget.
  Cause:
  
  Negative Budget Release: The most common cause is that the total amount released for a budget exceeds the available budget, leading to a negative balance.
  Incorrect Budgeting: There may be errors in the budget planning or release process, such as incorrect entries or miscalculations.
  Posting Errors: Transactions that have been posted against the budget may not have been accounted for correctly, leading to discrepancies.
  Changes in Budget: If the budget was reduced after some expenditures were already planned or posted, it could lead to a negative total release.
  
  Solution:
  
  Review Budget Releases: Check the budget releases for the relevant cost center, internal order, or project. Ensure that the total released amount does not exceed the available budget.
  Adjust Budget: If necessary, adjust the budget to accommodate the planned expenditures. This can involve increasing the budget or reallocating funds from other areas.
  Correct Posting Errors: Investigate any recent postings that may have contributed to the negative balance. Correct any errors found in the postings.
  Consult with Finance Team: If you are unsure about the budget status or how to resolve the issue, consult with your finance or controlling team for assistance.
  Use Transaction Codes: Utilize relevant transaction codes such as S_ALR_87013558 (for budget reports) or KSB1 (for cost center reports) to analyze the budget and expenditures.
  
  Related Information:
  
  Budget Management: Understanding how budget management works in SAP is crucial. Familiarize yourself with the budgeting process, including planning, releasing, and monitoring budgets.
  SAP Documentation: Refer to SAP Help documentation for detailed information on budget management and error handling.
  Training: Consider training sessions or workshops on SAP budget management for users who frequently work with budgets to minimize errors in the future.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the BQ021 error and ensure proper budget management within your SAP system.