How To Fix BQ019 - Overall budget is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 019

• Message text: Overall budget is negative

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message BQ019 - Overall budget is negative ?

  The SAP error message BQ019, which states "Overall budget is negative," typically occurs in the context of budget management within SAP's Controlling (CO) or Public Sector Management (PSM) modules. This error indicates that the total budget available for a particular cost center, internal order, or project has been exceeded, resulting in a negative overall budget.
  Cause:
  
  Exceeding Budget Limits: The most common cause is that the actual expenses or commitments have surpassed the allocated budget for a specific period or project.
  Incorrect Budgeting: There may be an error in the budget planning process, such as incorrect entries or miscalculations.
  Budget Release Issues: The budget may not have been properly released or may have been reduced after commitments were made.
  Posting Errors: Incorrect postings or entries that do not align with the budget can lead to this error.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center, internal order, or project. You can do this using transaction codes like S_ALR_87013558 (for budget reports) or S_ALR_87013542 (for budget overview).
  Adjust Budget: If the budget is indeed insufficient, consider increasing the budget allocation. This can be done through the budget planning transaction (e.g., KP06 for cost centers).
  Analyze Commitments and Actuals: Review the commitments and actual expenses to identify where the overspending is occurring. This can help in making informed decisions about budget adjustments.
  Check for Errors: Ensure that there are no posting errors or incorrect entries that could be causing the budget to appear negative.
  Consult with Finance Team: If necessary, consult with your finance or controlling team to understand the implications of changing the budget and to ensure compliance with financial policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  KP06: Change Plan Data for Cost Centers
  S_ALR_87013558: Budget Reports
  S_ALR_87013542: Budget Overview
  
  
  Budget Types: Understand the different types of budgets (e.g., annual budget, project budget) and how they are managed within your organization.
  SAP Notes: Check SAP Notes for any known issues or updates related to budget management and error BQ019.
  Training and Documentation: Ensure that users involved in budget management are adequately trained and have access to documentation on budget processes and SAP functionalities.
  
  By following these steps, you should be able to resolve the BQ019 error and manage your budget effectively within SAP.