How To Fix BQ001 - Overall budget less than distributed budget

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 001

• Message text: Overall budget less than distributed budget

What causes this issue?

The total budget for one or more of the WBS elements is less than the
distributed budget.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ001 - Overall budget less than distributed budget ?

  The SAP error message BQ001 ("Overall budget less than distributed budget") typically occurs in the context of budget management within SAP, particularly in the Public Sector Management (PSM) or Controlling (CO) modules. This error indicates that the total budget allocated for a particular cost center, internal order, or project is less than the amount that has already been distributed or committed against that budget.
  Cause:
  
  Budget Overcommitment: The most common cause is that the total budget for a specific cost center or project has been exceeded by the sum of all commitments and actual expenditures.
  Incorrect Budget Settings: There may be an error in the budget settings or configuration, leading to discrepancies between the overall budget and the distributed budget.
  Data Entry Errors: Manual entries or incorrect postings can lead to an inflated distributed budget.
  Budget Release Issues: The budget may not have been properly released or updated, leading to inconsistencies.
  
  Solution:
  
  Review Budget Allocation: Check the overall budget allocation for the relevant cost center or project. Ensure that it is sufficient to cover the distributed budget.
  Adjust Budget: If the overall budget is indeed less than the distributed budget, consider increasing the overall budget to accommodate the distributed amounts.
  Analyze Commitments: Review the commitments and actual expenditures to identify any erroneous entries or postings that may have contributed to the overcommitment.
  Correct Data Entries: If there are errors in data entry, correct them to reflect the accurate amounts.
  Budget Release: Ensure that the budget has been properly released and is active for the relevant period.
  Consult with Finance Team: If necessary, consult with your finance or budgeting team to understand the implications of changing budget figures and to ensure compliance with financial policies.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or S_ALR_87013559 (Budget Overview) to analyze budget data.
  Reports: Utilize standard SAP reports to monitor budget consumption and commitments.
  Configuration: Review the configuration settings in the SAP system related to budget management to ensure they align with organizational policies.
  Documentation: Refer to SAP documentation or help files for detailed guidance on budget management and error resolution.
  
  By following these steps, you should be able to resolve the BQ001 error and ensure that your budget management processes are functioning correctly.