How To Fix BP852 - All years of cash effectivity must be the same per line group

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 852

• Message text: All years of cash effectivity must be the same per line group

What causes this issue?

All cash effectivity years in the field <LS>COMMT_YEAR</> must be the
same within the line groups of tables <ZH>DOC_ITEMS_SENDER</> and
<ZH>DOC_ITEMS_RECEIVER</>.

System Response

Processing cancelled.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP852 - All years of cash effectivity must be the same per line group ?

  The SAP error message BP852 ("All years of cash effectivity must be the same per line group") typically occurs in the context of Business Partner (BP) data management, particularly when dealing with cash flow or financial data that is being processed in a line item or group format. This error indicates that there is an inconsistency in the cash effectivity years for the entries in a specific line group.
  Cause:
  The error is usually caused by one of the following issues:
  
  Inconsistent Cash Effectivity Years: The entries in the line group have different cash effectivity years. For example, if one entry is set for cash effectivity in 2022 and another in 2023, this inconsistency will trigger the error.
  Data Entry Errors: Manual data entry mistakes can lead to discrepancies in the cash effectivity years.
  Configuration Issues: There may be issues in the configuration of the Business Partner settings or the financial data processing settings that lead to this inconsistency.
  
  Solution:
  To resolve the BP852 error, you can take the following steps:
  
  Review Line Group Entries: Check the entries in the line group that is causing the error. Ensure that all entries have the same cash effectivity year.
  Correct Inconsistencies: If you find entries with different cash effectivity years, update them to ensure they are consistent. This may involve changing the year for some entries to match others.
  Data Validation: Implement data validation checks to prevent inconsistent entries in the future. This can include setting up rules or alerts for data entry personnel.
  Consult Documentation: Review SAP documentation or help resources for specific guidelines on managing cash effectivity years in Business Partner data.
  Seek Help from SAP Support: If the issue persists or if you are unsure about making changes, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to Business Partner management, such as BP (Business Partner) transaction.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that can resolve the issue.
  Training and Documentation: Ensure that users involved in data entry are trained on the importance of maintaining consistency in financial data, particularly regarding cash effectivity years.
  
  By following these steps, you should be able to identify and resolve the cause of the BP852 error in SAP.