How To Fix BP765 - PB: Check against first BS element with budget

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 765

• Message text: PB: Check against first BS element with budget

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Availability control searches upward through the hierarchy to determine
the budget-bearing element in which payment budget availability is
checked.
The check is made against the first
<DS:GLOS.budget_structure_element>BS element</> found to have payment
budget. A BS element may be deemed budget-bearing for this purpose even
if the current budget is zero. This is the case if individual
<DS:GLOS.budget_type>budget types</> with values other than zero were
entered which when totalled result in a current budget total of zero.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP765 - PB: Check against first BS element with budget ?

  The SAP error message BP765 ("PB: Check against first BS element with budget") typically occurs in the context of budget management within SAP, particularly when working with budgetary control in Public Sector Management (PSM) or similar modules. This error indicates that there is an issue with the budget availability check against the first budget structure (BS) element.
  Cause:
  
  Budget Not Available: The budget for the specified budget structure element may not be available or may have been fully consumed.
  Incorrect Budget Structure: The budget structure element being referenced may not be correctly defined or may not exist in the system.
  Configuration Issues: There may be configuration issues in the budgetary control settings, such as incorrect assignment of budget structure elements.
  Posting Period: The posting period may be closed or not open for budget postings.
  Document Type Restrictions: The document type being used may not allow budget checks.
  
  Solution:
  
  Check Budget Availability: Verify if there is an available budget for the specified budget structure element. You can do this by navigating to the budget management transaction and checking the budget status.
  Review Budget Structure: Ensure that the budget structure element is correctly defined and exists in the system. You may need to consult with your SAP configuration team to verify this.
  Adjust Configuration: If there are configuration issues, work with your SAP Basis or configuration team to correct the settings related to budgetary control.
  Open Posting Period: Ensure that the posting period is open for budget postings. You can check this in the period control settings.
  Document Type Settings: Review the settings for the document type being used to ensure that it allows for budget checks.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like S_ALR_87013558 (Budget Overview) or FMAVCR01 (Availability Control) to check budget availability.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  User Authorization: Ensure that the user has the necessary authorizations to perform budget checks and postings.
  Training and Documentation: Refer to SAP training materials or documentation related to budgetary control in your specific SAP module for further guidance.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.