How To Fix BP713 - Item & commitment budget exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 713

• Message text: Item & commitment budget exceeded

What causes this issue?

Commitment budget &V3& was exceeded by &V4& in document item &V1& &V2&.

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message BP713 - Item & commitment budget exceeded ?

  The SAP error message BP713 ("Item & commitment budget exceeded") typically occurs when a budgetary control mechanism is in place, and the system detects that a transaction is attempting to exceed the available budget for a specific commitment item. This is common in environments where budget management is critical, such as in public sector or project-based organizations.
  Cause:
  
  Budget Limit Exceeded: The most common cause is that the total commitments and actual expenditures for a particular budget item have exceeded the allocated budget.
  Incorrect Budget Settings: The budget may not have been set up correctly, or the budget period may not align with the transaction date.
  Transaction Type: The type of transaction being processed may not be allowed under the current budgetary control settings.
  Commitment Items: The commitment item associated with the transaction may not have sufficient budget available.
  
  Solution:
  
  Review Budget Availability: Check the budget availability for the specific commitment item. You can do this using transaction codes like S_ALR_87013558 (Budget Availability Control) or FMAVCR01 (Display Budget Availability).
  Adjust Budget: If the budget is indeed exceeded, you may need to adjust the budget by increasing the budget allocation for the relevant commitment item. This can be done through transaction codes like FMBB (Budgeting) or FMAVC (Budget Control).
  Check Commitment Items: Ensure that the commitment item used in the transaction is correct and that it has the appropriate budget assigned.
  Transaction Type Review: Verify that the transaction type being processed is allowed under the current budgetary control settings.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to ensure compliance with organizational policies.
  
  Related Information:
  
  Budgeting in SAP: Understanding how budgeting works in SAP, including the configuration of budgetary control and commitment items, is crucial for resolving this error.
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as FMBB, FMAVCR01, and S_ALR_87013558.
  SAP Notes: Check SAP Notes for any specific patches or updates related to budgetary control that may address known issues or enhancements.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to view and modify budget information.
  
  By following these steps, you should be able to identify the cause of the BP713 error and take appropriate action to resolve it.