How To Fix BP714 - Item & commitment budget exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 714

• Message text: Item & commitment budget exceeded

What causes this issue?

In document item &V1&, commitment budget &V3& for fiscal year &V2&
was exceeded by &V4&.

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message BP714 - Item & commitment budget exceeded ?

  The SAP error message BP714 ("Item & commitment budget exceeded") typically occurs in the context of budget management within the SAP system, particularly when working with budgetary controls in Public Sector Management (PSM) or similar modules. This error indicates that a budget item has been exceeded, meaning that the total commitments or expenditures for a particular budget item have surpassed the allocated budget.
  Cause:
  
  Budget Limit Exceeded: The most common cause is that the total commitments (e.g., purchase orders, contracts) or actual expenditures for a specific budget item have exceeded the budget limit set for that item.
  Incorrect Budget Settings: There may be issues with how the budget is configured, such as incorrect budget amounts or budget periods.
  Posting Errors: There could be errors in the posting of transactions that incorrectly reflect the budget consumption.
  Multiple Commitments: If multiple commitments are made against the same budget item, it can lead to exceeding the budget limit.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant budget item to see the current commitments and expenditures. This can be done using transaction codes like S_ALR_87013558 (Budget Overview) or S_ALR_87013559 (Commitment Overview).
  Adjust Budget: If the budget is indeed exceeded and additional funds are required, consider adjusting the budget by increasing the budget amount for the relevant item. This can be done through the budget adjustment process.
  Check Commitments: Review all existing commitments and expenditures to ensure they are valid. If there are any erroneous postings, they may need to be reversed or corrected.
  Consult with Budget Owner: If you are not the budget owner, consult with the responsible person to discuss the budget situation and determine the best course of action.
  Use Budget Release: If the budget is not released for the current period, ensure that the budget is properly released to allow for commitments and expenditures.
  System Configuration: If the issue persists, it may be necessary to review the system configuration related to budget control settings to ensure they are set up correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMBB: Budgeting - Change
  FMAVCR01: Display Actual/Commitment/Plan
  FMF0: Budgeting - Display
  
  
  Documentation: Refer to SAP documentation or help files for detailed information on budget management and commitment control.
  User Roles: Ensure that you have the appropriate authorizations to view and modify budget information.
  Training: Consider training sessions on budget management in SAP if you frequently encounter issues related to budget control.
  
  By following these steps, you should be able to address the BP714 error and manage your budget effectively within the SAP system.