How To Fix BP368 - Only release groups are allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 368

• Message text: Only release groups are allowed

What causes this issue?

You have entered budget type "KBF1", "KBF2", "KBL1" or "KBL2" in the
first lines of internal table <ZH>DOC_ITEMS</>. As a result, you are
working with release approval groups.
The following combinations of entries are not allowed in table
<ZH>DOC_ITEMS
</>:
The use of budget types "KBF1" und "KBF2" together with budget types
"KBL1" and "KBL2"
The use of budget types (with release approval groups) with budget
types "KBFR", "KBLR" (without release approval groups)

System Response

Processing cancelled.

How to fix this error?

Change the entries in internal table <ZH>DOC_ITEMS</>, so that the
combinations mentioned above do not exist.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP368 - Only release groups are allowed ?

  The SAP error message BP368 ("Only release groups are allowed") typically occurs in the context of Business Partner (BP) management when you are trying to perform an action that is restricted to certain types of business partner groups. This error usually indicates that the operation you are attempting is not permitted for the current business partner category or type.
  Cause:
  
  Incorrect Business Partner Group: The business partner you are trying to work with is not assigned to a release group, or you are trying to perform an action that is only allowed for release groups.
  Configuration Issues: The system may be configured in such a way that it restricts certain operations to specific business partner groups.
  Data Entry Errors: There may be a mistake in the data entry where the business partner is not correctly categorized.
  
  Solution:
  
  Check Business Partner Group: Verify that the business partner you are working with is assigned to a valid release group. You can do this by navigating to the Business Partner master data and checking the group assignment.
  Change Business Partner Group: If the business partner is not in a release group, you may need to change its group assignment to a valid release group that allows the operation you are trying to perform.
  Review Configuration: If you have access to configuration settings, review the settings related to business partner groups and ensure that the necessary groups are set up correctly.
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the business partner groups and their allowed operations.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like BP to manage business partners and check their configurations.
  SAP Notes: Look for relevant SAP Notes that may address this specific error or provide additional context.
  User Roles and Authorizations: Ensure that your user role has the necessary authorizations to perform the actions you are attempting with the business partner.
  
  By following these steps, you should be able to identify the cause of the BP368 error and implement a solution to resolve it.