How To Fix BP365 - Budget type & can not be used

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 365

• Message text: Budget type & can not be used

What causes this issue?

The budget type you have entered cannot be processed in this function
module.
For further information see the function module documentation.

System Response

Processing is cancelled

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP365 - Budget type & can not be used ?

  The SAP error message BP365, which states "Budget type & can not be used," typically occurs in the context of budget management within SAP's Controlling (CO) module, particularly when dealing with budgetary control in the context of internal orders, cost centers, or other budget-related objects.
  Cause:
  The error can arise due to several reasons, including:
  
  
  Incorrect Budget Type Configuration: The budget type you are trying to use may not be configured correctly in the system. This could be due to missing settings in the budget type configuration or the budget type being inactive.
  
  
  Authorization Issues: The user may not have the necessary authorizations to use the specified budget type.
  
  
  Budget Type Not Assigned: The budget type may not be assigned to the relevant controlling area or may not be linked to the specific cost object (e.g., internal order, cost center).
  
  
  Fiscal Year Variants: The budget type may not be valid for the fiscal year variant being used.
  
  
  Status of the Budget: The budget type may be in a status that does not allow it to be used (e.g., it may be locked or closed).
  
  
  Solution:
  To resolve the BP365 error, you can take the following steps:
  
  
  Check Budget Type Configuration:
  
  Go to the configuration settings for budget types in SAP (Transaction code: OBBP or SPRO).
  Ensure that the budget type is correctly defined and active.
  
  
  
  Verify Authorizations:
  
  Check the user’s authorization profile to ensure they have the necessary permissions to use the budget type.
  
  
  
  Assign Budget Type:
  
  Ensure that the budget type is assigned to the relevant controlling area and that it is linked to the specific cost object you are working with.
  
  
  
  Review Fiscal Year Variants:
  
  Check if the budget type is valid for the fiscal year variant you are using. You can do this in the configuration settings.
  
  
  
  Check Budget Status:
  
  Verify the status of the budget type. If it is locked or closed, you may need to unlock it or create a new budget type.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific details related to your organization's configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBBP (for budget type configuration) and OKEB (for budget management).
  SAP Notes: Check SAP Notes for any known issues or patches related to budget types and the BP365 error.
  User Forums: Engage with SAP community forums or user groups for additional insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the root cause of the BP365 error and implement the necessary changes to resolve it.