How To Fix BK652 - Entry K-BELEG & & already exists. & inserted later

SAP Error Message - Details

• Message type: E = Error

• Message class: BK - Create, Display, Reverse Controlling Document

• Message number: 652

• Message text: Entry K-BELEG & & already exists. & inserted later

What causes this issue?

Conversion programm RKTRWPRX has tried to insert function module &V4&
in table TRWPR. The entry should contain the key "K-BELEG" &V2& &V3&.
However, this key has already been issued in your system with the key
"K-BELEG1" &V2& &V3& or "K-BELEG2" &V2& &V3&.

System Response

The system selects a different number for business transaction K-BELEG
with the date &V1&.
The sequence of the modules to be processed can be of importance if
data is to be manipulated using module &V3&.

How to fix this error?

You should discuss the exact position with the originator of the entry
under business transaction K-Beleg1 or K-Beleg2.
The entries for business transactions K-BELEG1 and K-BELEG2 are no
longer valid. They have been replaced by entries for business
transaction K-BELEG. Check the position of module &V3&.
You can use transaction SM31 to do this. Enter table TRWPR and choose
"Maintain". In the table you can find user-defined entries for the
business transactions K-BELEG1 and K-BELEG2. You can also see the
existing entries for K-BELEG.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BK652 - Entry K-BELEG & & already exists. & inserted later ?

  The SAP error message BK652 indicates that there is a duplicate entry for a document in the system. Specifically, the message states that the entry for the document (K-BELEG) already exists and has been inserted later. This typically occurs in the context of financial postings or document entries in SAP.
  Cause:
  
  Duplicate Document Entry: The most common cause of this error is that a document with the same key (e.g., document number, company code, fiscal year) has already been posted in the system.
  Timing Issues: If multiple users are trying to post the same document simultaneously, one of the entries may be processed after the other, leading to this error.
  Incorrect Configuration: There may be issues with the configuration of document types or number ranges that allow for duplicate entries.
  
  Solution:
  
  Check for Existing Document: Before attempting to post a new document, check if the document already exists in the system. You can do this by using transaction codes like FB03 (Display Document) or using the appropriate report to search for existing documents.
  Use Unique Document Numbers: Ensure that the document numbers being used are unique. If you are using manual document entry, consider switching to automatic number assignment to avoid duplicates.
  Review User Actions: If multiple users are posting documents, ensure that they are aware of the entries being made to prevent simultaneous postings of the same document.
  Adjust Configuration: If the issue persists, review the configuration settings for document types and number ranges in the SAP system to ensure they are set up correctly to prevent duplicates.
  Consult SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling it.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like FB01 (Post Document), FB03 (Display Document), and FB02 (Change Document) to manage financial documents effectively.
  SAP Support: If the issue cannot be resolved internally, consider reaching out to SAP support for assistance, especially if it is a recurring problem.
  Documentation: Review SAP documentation related to financial accounting and document management for best practices in handling document entries.
  
  By following these steps, you should be able to identify the cause of the BK652 error and implement a solution to prevent it from occurring in the future.