How To Fix BK195 - Document has an external original system; transaction cannot be processed

SAP Error Message - Details

• Message type: E = Error

• Message class: BK - Create, Display, Reverse Controlling Document

• Message number: 195

• Message text: Document has an external original system; transaction cannot be processed

What causes this issue?

You want to repost or reverse a document. However, the document comes
from another logical system and was only sent to this system.

System Response

You cannot use the transaction for this document.

How to fix this error?

Choose another document number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BK195 - Document has an external original system; transaction cannot be processed ?

  The SAP error message BK195 ("Document has an external original system; transaction cannot be processed") typically occurs when you are trying to process a financial document that originates from an external system. This can happen in scenarios where data is imported from non-SAP systems or when using interfaces that bring in financial data.
  Cause:
  
  External Document Origin: The document you are trying to process has been created in an external system and is not recognized as a native SAP document.
  Integration Issues: There may be issues with the integration between the external system and SAP, leading to the document being flagged as external.
  Document Type Restrictions: Certain document types may have restrictions on processing if they originate from an external system.
  Configuration Settings: The system configuration may not allow processing of documents from external sources.
  
  Solution:
  
  Check Document Origin: Verify the origin of the document. If it is indeed from an external system, you may need to handle it differently or ensure it is properly integrated into SAP.
  Use Correct Transaction: If the document is meant to be processed in SAP, ensure you are using the correct transaction code that supports external documents.
  Consult with IT/Integration Team: If you suspect integration issues, consult with your IT or integration team to ensure that the data flow from the external system to SAP is functioning correctly.
  Review Configuration: Check the configuration settings in SAP related to document processing. You may need to adjust settings to allow for the processing of external documents.
  Manual Entry: If the document cannot be processed due to its external status, consider manually entering the relevant data into SAP if appropriate.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review SAP documentation regarding document processing and integration with external systems for best practices and guidelines.
  User Forums: Engage with SAP user forums or communities where similar issues may have been discussed, and solutions shared.
  
  If the issue persists after trying the above solutions, it may be beneficial to escalate the matter to SAP support for further assistance.