How To Fix BK165 - Selection w/o restrictions for document numbers or acct assign. objects

SAP Error Message - Details

• Message type: E = Error

• Message class: BK - Create, Display, Reverse Controlling Document

• Message number: 165

• Message text: Selection w/o restrictions for document numbers or acct assign. objects

What causes this issue?

You want to select line items.

System Response

If you do not limit the selection to document numbers or account
assignment objects, data selection can last a very long time.

How to fix this error?

If you often need data selection with one of the remaining fields, you
may want to create an index in the database table.
Otherwise, enter limited selection criteria for document numbers or
account assignment objects.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BK165 - Selection w/o restrictions for document numbers or acct assign. objects ?

  The SAP error message BK165 ("Selection w/o restrictions for document numbers or account assignment objects") typically occurs when you are trying to execute a report or transaction that requires specific selection criteria, but none have been provided. This can happen in various financial transactions, such as when running reports in the Financial Accounting (FI) module.
  Cause:
  The error is triggered because the system expects at least one selection criterion to filter the data, such as:
  
  Document numbers
  Account assignment objects (like cost centers, internal orders, etc.)
  Company codes
  Fiscal year
  Other relevant fields
  
  When you attempt to run a report or transaction without specifying any of these criteria, the system cannot process the request and raises the error.
  Solution:
  To resolve the BK165 error, you should provide the necessary selection criteria before executing the report or transaction. Here are the steps you can take:
  
  
  Review Selection Screen: Go back to the selection screen of the report or transaction and ensure that you fill in at least one of the required fields. This could include:
  
  Document number range
  Company code
  Fiscal year
  Account assignment objects (like cost centers or internal orders)
  
  
  
  Use Wildcards: If you want to retrieve a broader set of data, you can use wildcards (e.g., *) in fields where applicable, but ensure that at least one field is populated.
  
  
  Check Documentation: Refer to the documentation or help text associated with the specific report or transaction to understand the required fields.
  
  
  Consult with Colleagues: If you are unsure about what criteria to use, consult with colleagues or your SAP support team for guidance on the appropriate selection criteria for your specific use case.
  
  
  Test with Different Criteria: If you are still encountering issues, try running the report with different combinations of selection criteria to identify what works.
  
  
  Related Information:
  
  Transaction Codes: The error can occur in various transaction codes related to financial reporting, such as FBL1N (Vendor Line Item Display), FBL3N (G/L Account Line Item Display), or others.
  SAP Notes: Check SAP Notes for any updates or patches related to the specific transaction or report you are using, as there may be known issues or enhancements.
  User Authorizations: Ensure that you have the necessary authorizations to access the data you are trying to retrieve, as lack of access can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to resolve the BK165 error and successfully execute your desired report or transaction in SAP.