How To Fix BE221 - Version & already in use

SAP Error Message - Details

• Message type: E = Error

• Message class: BE - General document entry

• Message number: 221

• Message text: Version & already in use

What causes this issue?

The fixed price version cannot be created because version &V1& is
already being used in another application.

System Response

INCLUDE NA_ALLG_NOVERARBEITUNG OBJECT DOKU ID TX LANGUAGE E

How to fix this error?

Choose another name for the fixed price version.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BE221 - Version & already in use ?

  The SAP error message BE221 ("Version & already in use") typically occurs when you are trying to create or modify a version in a planning application (like SAP BW or SAP APO) that is already being used or locked by another user or process. This can happen in various contexts, such as when working with planning versions, data versions, or other similar scenarios.
  Cause:
  
  Version Already Active: The version you are trying to create or modify is already active or in use by another user or process.
  Locking Mechanism: SAP uses a locking mechanism to prevent multiple users from making conflicting changes to the same version simultaneously.
  User Sessions: Another user might have the version open in their session, preventing you from making changes.
  
  Solution:
  
  Check Active Versions: Verify if the version you are trying to use is indeed active. You can do this by checking the version management in the relevant application.
  Release Locks: If you have access, you can check for any locks on the version using transaction codes like SM12 (to view locks) and SM21 (to view system logs). If you find a lock that is no longer needed, you can release it.
  Wait for Release: If another user is using the version, you may need to wait until they finish their work and release the version.
  Create a New Version: If you cannot modify the existing version, consider creating a new version instead, if that fits your requirements.
  Contact Administrator: If you are unable to resolve the issue, contact your SAP system administrator for assistance. They can help identify the user or process that is holding the lock and take appropriate action.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SM12: To check and manage locks.
  SM21: To view system logs for any related issues.
  SE11: To check the data dictionary for version-related tables.
  
  
  Documentation: Refer to SAP Help documentation for detailed information on version management in the specific module you are working with (e.g., SAP BW, SAP APO).
  User Training: Ensure that users are trained on how to properly manage versions to avoid conflicts.
  
  By following these steps, you should be able to resolve the BE221 error and continue your work in SAP.