How To Fix BBP_ES_ERP_INT006 - Ref. PR &1 item &2 cannot be selected; already used in SAP Sourcing RFQ

SAP Error Message - Details

• Message type: E = Error

• Message class: BBP_ES_ERP_INT - E-Sourcing integration

• Message number: 006

• Message text: Ref. PR &1 item &2 cannot be selected; already used in SAP Sourcing RFQ

What causes this issue?

The system is set up to send specific requests for quotations (RFQs) to
SAP Sourcing. You want to create an RFQ by referencing a purchase
requisition. The reference item you want to adopt is already used as a
reference in an RFQ that has already been sent to SAP Sourcing. To avoid
double procurement, it is not possible to copy this reference item to
other RFQs.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

As this purchase requisition item is already being sourced by SAP
Sourcing, select another reference item for the RFQ.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BBP_ES_ERP_INT006 - Ref. PR &1 item &2 cannot be selected; already used in SAP Sourcing RFQ ?

  The SAP error message BBP_ES_ERP_INT006 indicates that a Purchase Requisition (PR) item is already being used in an SAP Sourcing Request for Quotation (RFQ). This typically occurs when there is an attempt to select or process a PR item that has already been referenced in an RFQ, which can lead to conflicts or duplication in procurement processes.
  Cause:
  
  PR Already Used in RFQ: The specific PR item you are trying to select has already been included in an RFQ in SAP Sourcing.
  Data Synchronization Issues: There may be issues with data synchronization between SAP ERP and SAP Sourcing, leading to inconsistencies in the status of PR items.
  User Error: The user may be attempting to select the same PR item for multiple RFQs or processes inadvertently.
  
  Solution:
  
  Check RFQ Status: Verify if the PR item is indeed being used in an RFQ. You can do this by checking the RFQ documents in SAP Sourcing to see if the item is listed.
  Use Different PR Item: If the item is already in use, consider selecting a different PR item that is not currently associated with any RFQ.
  Release or Close RFQ: If the RFQ is no longer needed, you may consider releasing or closing it, which would free up the PR item for use in other processes.
  Data Synchronization: Ensure that the data between SAP ERP and SAP Sourcing is synchronized. This may involve checking for any pending updates or data transfer issues.
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific steps related to your organization's configuration and processes.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like ME53N (Display Purchase Requisition) or ME41 (Create Request for Quotation) to investigate the status of the PR and RFQ.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles and Permissions: Ensure that you have the necessary permissions to access and modify PRs and RFQs in your SAP environment.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.