How To Fix BBP_ES_ERP_INT004 - Referenced PR &1, item &2 already has follow-on document created

SAP Error Message - Details

• Message type: E = Error

• Message class: BBP_ES_ERP_INT - E-Sourcing integration

• Message number: 004

• Message text: Referenced PR &1, item &2 already has follow-on document created

What causes this issue?

You want to create a request for quotation (RFQ) by referencing a
purchase requisition. Follow-up documents are already created for the
reference item that you want to adopt.
You have maintained a supplier that is defined as an SAP Sourcing
supplier in Customizing so that this RFQ will be sent to SAP Sourcing.
However, to avoid double procurement, it is not possible in this
integration process to reference a requisition item that is already used
as a reference in other documents.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to send this RFQ to SAP Sourcing, select another purchase
requisition item as a reference. If you do not want to send this RFQ to
SAP Sourcing, maintain another supplier.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BBP_ES_ERP_INT004 - Referenced PR &1, item &2 already has follow-on document created ?

  The SAP error message BBP_ES_ERP_INT004 indicates that a referenced Purchase Requisition (PR) and its specific item already have a follow-on document created. This typically occurs in the context of the SAP Business Workflow, particularly when integrating the SAP ERP system with the SAP Business Suite or SAP Supplier Relationship Management (SRM).
  Cause:
  
  Follow-on Document Exists: The primary cause of this error is that a follow-on document (such as a Purchase Order) has already been created for the specified Purchase Requisition item. This means that the system does not allow the creation of another follow-on document for the same PR item.
  Duplicate Processing: The error may also arise if there is an attempt to process the same PR item multiple times, either due to user error or system issues.
  Workflow Issues: Sometimes, issues in the workflow configuration or execution can lead to this error, especially if the workflow is trying to create a follow-on document that already exists.
  
  Solution:
  
  Check Existing Documents: Verify if a follow-on document (like a Purchase Order) has already been created for the specified PR item. You can do this by checking the document flow in the SAP GUI or using transaction codes like ME53N (Display Purchase Requisition) or ME23N (Display Purchase Order).
  Review PR Status: Ensure that the status of the Purchase Requisition is appropriate for creating a follow-on document. If it is already processed, you may need to take further action based on your business process.
  Correct Workflow: If the error is due to a workflow issue, review the workflow configuration and logs to identify any problems. You may need to adjust the workflow or re-trigger it if necessary.
  Consult Documentation: Refer to SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  User Training: Ensure that users are trained to avoid duplicate processing of PR items, which can lead to this error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME53N (Display Purchase Requisition), ME23N (Display Purchase Order), and SWI1 (Work Item Selection) for workflow monitoring.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. You can search for the error code in the SAP Support Portal.
  System Logs: Review system logs (transaction SLG1) for any additional error messages or warnings that may provide more context about the issue.
  
  If the problem persists after following these steps, it may be necessary to involve your SAP support team or consult with an SAP expert for further investigation.