How To Fix BA475 - There's at least one legal hold for archive file &1

SAP Error Message - Details

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 475

• Message text: There's at least one legal hold for archive file &1

What causes this issue?

There?s a least one legal hold on archive file &v1&, which is to be
converted.
Example of an object with a legal hold:
Object Type:&v2&
Object Key:&v3&

System Response

The conversion process is canceled.

How to fix this error?

Start the conversion again when the legal case that belongs to the legal
hold has been closed.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BA475 - There's at least one legal hold for archive file &1 ?

  The SAP error message BA475 indicates that there is at least one legal hold on the archive file specified by &1. This means that the archive file cannot be deleted or modified because it is subject to legal retention requirements.
  Cause:
  The primary cause of this error is that the archive file you are trying to work with is under a legal hold. Legal holds are typically put in place to ensure that certain data is preserved for legal or compliance reasons. This can occur in various scenarios, such as during litigation, audits, or regulatory investigations.
  Solution:
  To resolve this error, you will need to take the following steps:
  
  
  Identify the Legal Hold: Determine which legal hold is affecting the archive file. This may involve checking with your legal or compliance department to understand the nature of the hold.
  
  
  Review Legal Hold Policies: Understand the policies and procedures related to legal holds in your organization. This will help you determine if the hold can be lifted or if the data must be retained.
  
  
  Lift the Legal Hold: If it is appropriate and permissible to do so, work with the relevant stakeholders (e.g., legal, compliance) to lift the legal hold on the archive file. This may involve formal processes or documentation.
  
  
  Retry the Operation: Once the legal hold has been lifted, you can retry the operation that triggered the error.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific guidance on handling legal holds and archive files.
  
  
  Related Information:
  
  Legal Holds: These are often part of an organization's data governance and compliance strategy. They ensure that data is preserved in its original form and cannot be altered or deleted.
  Archiving in SAP: SAP provides archiving solutions to manage data retention and compliance. Understanding how archiving works in your SAP system can help prevent similar issues in the future.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  
  If you continue to experience issues or if the legal hold cannot be resolved, it may be necessary to consult with SAP support or your organization's IT department for further assistance.