How To Fix BA426 - You are not permitted to shorten the expiration date of file &1

SAP Error Message - Details

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 426

• Message text: You are not permitted to shorten the expiration date of file &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message BA426 - You are not permitted to shorten the expiration date of file &1 ?

  The SAP error message BA426, which states "You are not permitted to shorten the expiration date of file &1," typically occurs in the context of managing files in the SAP system, particularly when dealing with document management or archiving.
  Cause:
  This error arises when a user attempts to change the expiration date of a file to a date that is earlier than the current expiration date. The system has built-in restrictions to prevent users from inadvertently shortening the expiration date, which could lead to data loss or compliance issues.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check User Permissions: Ensure that the user has the necessary permissions to modify the expiration date of the file. If not, you may need to adjust the user's roles or permissions in the SAP system.
  
  
  Review Expiration Date: Verify the current expiration date of the file. If you need to extend the expiration date instead of shortening it, you can do so.
  
  
  Consult Documentation: Refer to the SAP documentation or your organization's policies regarding file management and expiration dates. There may be specific guidelines on how to handle expiration dates.
  
  
  Contact SAP Support: If you believe that the error is occurring inappropriately or if you need further assistance, consider reaching out to SAP support or your internal IT team for help.
  
  
  Use Transaction Codes: If you are familiar with the relevant transaction codes (like SARA for archiving), you can navigate to the appropriate screen to manage the expiration dates correctly.
  
  
  Related Information:
  
  File Management in SAP: Understanding how SAP handles file expiration and archiving can help prevent similar issues in the future.
  User Roles and Authorizations: Familiarize yourself with the roles and authorizations in your SAP system to ensure that users have the correct permissions for their tasks.
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context or solutions.
  
  By following these steps, you should be able to address the BA426 error effectively.