How To Fix BA419 - Retention period could not be determined

BA419 - Overview

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 419

• Message text: Retention period could not be determined

What causes this issue?

There is probably no minimum retention period specified in any of the
applicable rules.

System Response

The data object is not archived.

How to fix this error?

Check the rule settings in IRM (Information Retention Manager).

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

BA419 - Details

• The SAP error message BA419, which states "Retention period could not be determined," typically occurs in the context of document management or archiving processes within SAP. This error indicates that the system is unable to determine the retention period for a particular document or data object, which is essential for compliance and data management.
  Causes:
  
  Missing Retention Period Configuration: The retention period for the document type or object may not be configured in the system.
  Incorrect Document Type: The document type being processed may not have a defined retention period.
  Missing Master Data: Relevant master data (like retention policies) may not be maintained or may be incomplete.
  Authorization Issues: The user may not have the necessary authorizations to access the retention period settings.
  Custom Development Issues: If there are custom developments or enhancements, they may not be correctly implemented, leading to this error.
  
  Solutions:
  
  
  Check Retention Period Configuration:
  
  Navigate to the relevant configuration settings in SAP (usually found in