How To Fix BA258 - Flag table and record table contain different numbers of entries

SAP Error Message - Details

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 258

• Message text: Flag table and record table contain different numbers of entries

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Archiving object or archiving session &V1& used function module
ARCHIVE_PUT_TABLE to transfer data to the Archive Development Kit
(ADK). For each data record, a flag bar should be added. The flag bars
were specified in table RECORD_FLAGS_TABLE . For &V2& data records,
&V3& flag bars were transferred. The flag bars can therefore not be
assigned to individual data records.

System Response

How to fix this error?

If archiving object or archiving class &V1& was provided by SAP, report
this information to SAP. If this is a customer-specific object, modify
it so that only one flag is transferred for each data record.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BA258 - Flag table and record table contain different numbers of entries ?

  The SAP error message BA258, which states "Flag table and record table contain different numbers of entries," typically occurs in the context of the SAP Business Warehouse (BW) or when dealing with data extraction and loading processes. This error indicates a mismatch between the number of entries in the flag table and the record table, which can lead to inconsistencies in data processing.
  Causes:
  
  Data Inconsistency: The flag table (which usually contains indicators for records) and the record table (which contains the actual data records) may have been updated independently, leading to a mismatch in the number of entries.
  Failed Data Load: If a data load process was interrupted or failed, it might have resulted in incomplete entries in one of the tables.
  Incorrect Configuration: Misconfiguration in the data extraction or transformation process can lead to discrepancies between the two tables.
  Manual Changes: Manual interventions or changes in the database can also lead to inconsistencies.
  
  Solutions:
  
  Check Data Load Process: Review the data load process to ensure it completed successfully. If it failed, re-run the data load.
  Reconcile Tables: Compare the entries in both the flag table and the record table to identify discrepancies. You can use SQL queries or SAP BW tools to analyze the data.
  Delete and Reload: If the mismatch cannot be resolved, consider deleting the affected data and reloading it from the source system.
  Check for Manual Changes: Investigate if there were any manual changes made to the tables that could have caused the inconsistency.
  Review Configuration: Ensure that the configuration settings for the data extraction and loading processes are correct and aligned.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like RSA1 (Data Warehousing Workbench) to monitor and manage data loads.
  Logs and Traces: Check the logs for the data load process to identify any errors or warnings that occurred during the load.
  SAP Notes: Look for relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Data Consistency Checks: Implement regular data consistency checks to prevent such issues from occurring in the future.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or BW team for further investigation and support.