How To Fix BA196 - Management data for archive file &1 could not be stored

SAP Error Message - Details

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 196

• Message text: Management data for archive file &1 could not be stored

What causes this issue?

Immediately after the storage of an archive file in the storage system,
management data identifying the file in the storage system is saved to
the memory for identification purposes. An error occurred when saving.

System Response

For security reasons, the archive file &V1& was not marked as stored
and remains in the file system.

How to fix this error?

The management data is stored in the ADMI_FILES table. Check whether an
entry has been made for the file &V1&. Start the storage again once the
error has been resolved.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BA196 - Management data for archive file &1 could not be stored ?

  The SAP error message BA196 indicates that there was an issue with storing management data for an archive file. This error typically occurs during the archiving process when the system is unable to save the necessary metadata or management information related to the archived data.
  Causes:
  
  File System Issues: The target directory for the archive files may not have sufficient space, or there may be permission issues preventing the system from writing to the directory.
  Database Issues: There could be problems with the database where the management data is supposed to be stored, such as connectivity issues or database corruption.
  Configuration Errors: Incorrect configuration settings in the archiving object or the archiving process can lead to this error.
  Missing Authorizations: The user executing the archiving process may not have the necessary authorizations to write the management data.
  
  Solutions:
  
  
  Check File System:
  
  Ensure that the target directory for the archive files has enough disk space.
  Verify that the user under which the SAP system is running has the necessary write permissions to the directory.
  
  
  
  Database Check:
  
  Check the database logs for any errors or issues that might indicate why the management data cannot be stored.
  Ensure that the database is up and running without any connectivity issues.
  
  
  
  Review Configuration:
  
  Review the configuration settings for the archiving object in transaction SARA. Ensure that all settings are correct and that the archiving process is properly configured.
  Check if the archiving object is correctly defined and that all necessary parameters are set.
  
  
  
  User Authorizations:
  
  Verify that the user executing the archiving process has the necessary authorizations. This can be checked in transaction SU53 or by reviewing the user's roles and authorizations.
  
  
  
  Check SAP Notes:
  
  Look for any relevant SAP Notes that might address this specific error. SAP frequently releases notes that provide fixes or workarounds for known issues.
  
  
  
  System Logs:
  
  Check the system logs (transaction SM21) for any additional error messages or warnings that might provide more context about the issue.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SM21: System Log
  SU53: Authorization Check
  
  
  
  SAP Notes: Search the SAP Support Portal for notes related to the BA196 error message. You can use the error message number as a keyword.
  
  
  Documentation: Review the SAP documentation for archiving processes to ensure that all steps are being followed correctly.
  
  
  If the issue persists after trying the above solutions, it may be necessary to contact SAP support for further assistance.